Facilities, Environmental and Sustainable Assistant
Brackmills Industrial Estate, Northampton NN4, UK
£24,500 (pro-rata), £12,250 per annum, based on 20 hours a week
About us
We're an award-winning, market-leading 3PL specialising in high-quality order fulfilment and delivery services. ILG customers are premium brands, many in the beauty, fashion and wellbeing sectors. Our mission is to help them succeed. ILG is a people business - we invest in training and development, recognising and rewarding our people's achievements and creating opportunities for them to progress within our business. So, if you want to develop an exciting career, learn from a friendly team and realise your full potential in a fast-growing company, this is the role for you.
The role
This is a varied, busy and dynamic role supporting the Facilities, Environmental and Sustainability Manager in the management of the facilities across all ILG sites.
The key responsibilities of the role will include:
- Ensuring issues are logging on the HSFI Log and issued to the relevant contractor, monitor repairs, and update accordingly
- Ensuring regular inspections & servicing are scheduled and undertaken, issues are logged and monitored until resolved and records are maintained as appropriate
- Ensuring all search records are logged
- Providing support and organising contractors to undertake routine maintenance and liaise with relevant contractors in emergency call outs as well as regularly reviewing and updating preferred contractors' documentation
- Assisting with site visits, audits and inspections
- Providing support on insurance questionnaires and site visits
- Supporting in the opening of new facilities and any upgrades
- Assisting with obtaining quotations and raising PO, where appropriate
- Supporting the ILG Green committee and Steering Group Coordinate, ensuring issues are managed and followed up through Managers, Team Leaders and Green Champions
- Acting as secretary to ILG's Green committee producing agenda and minutes
- Updating and maintaining compliance records for certification audits
- Assisting in collecting data to produced reports
- Testing and researching new initiatives to improve on our sustainability
- Assisting with training and advise on waste management throughout our sites
What we are looking for
- Proven administrative/secretarial ability
- Methodical and able to demonstrate the ability to prioritise workload and tasks
- Forward thinking
- Able to deal with emergency situations
- Accurate, demonstrating attention to detail
- Strong MS Office skills, particularly Excel and Word
- Able to travel to all ILG sites (desirable)
- Previous experience of an EMS (desirable)
- Experience of working to a budget (desirable)
Benefits
- Discretionary company bonus scheme
- Following successful probation period opportunity for hybrid working in line with ILG policy up to 50/50 remote / office working
- Pension, Life Assurance, Healthshield Cash Plan and Discount Perks
- 22 days' holiday (plus Bank Holidays) increasing to 25 days after 2 complete holiday years, with the option to buy/sell holiday
- Birthday leave
- Free on-site parking, with electric car charging at certain locations
- Range of employee awards
- Regular social events
- Employee assistance programme to promote mental health wellbeing
- Cycle to work scheme
- Enhanced maternity and paternity pay
Please be aware we will be considering applications as we receive them and arranging interviews accordingly. Depending on the volume of applications we receive we may close this advert ahead of the advertised closing date.
For more information about our company or employee benefits please visit our website.
So, if you'd like to join us as a Facilities, Environmental and Sustainable Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.