Job Opportunity: Project Administrator
We are looking for a detail-oriented Project Administrator to support our Project Management team. You will play a vital role in ensuring smooth project operations by managing client communications, coordinating meetings, and assisting with documentation and reporting.
About the Role
Client & Stakeholder Engagement:
- Meet and greet visitors attending site for project management meetings.
- Coordinate visits with Project Managers and manage necessary bookings for site attendance.
- Liaise with project contacts to keep stakeholders informed.
- Attend key project meetings (KOMs) for minute taking and distribution, helping stakeholders align on project goals and progress.
Project Coordination:
- Assist in preparing and distributing bi-weekly/monthly progress reports and ensure documentation is properly filed.
- Compile and prepare project and technical documentation for client submissions.
- Manage and coordinate client and expeditor visits, including scheduling FATs, conference room bookings, and arranging visitor lunches.
- Support Project Managers and the Head of Projects with general and ad hoc tasks.
- Expedite documentation to ensure timely submissions and flag potential risks to mitigate project delays.
- Help maintain and update project schedules, ensuring deadlines are met and potential delays are communicated.
- Assist with procurement entries for work orders and BOM amendments when necessary.
Systems & Administration:
- Ensure project information is up-to-date on internal systems (AX and CRM), paying attention to product delivery dates.
- Coordinate project meetings, preparing agendas, taking minutes, and distributing them.
- Compile and chase job pack documentation required to start production.
- Handle general administrative tasks for the Project Management team as needed.
Benefits
- Company pension
- Early finish on Fridays
- Cycle-to-work scheme
- On-site parking
- Sick pay
- Tea, coffee, milk, and fresh fruit provided
Schedule:
Monday to Friday
Location:
On-site, in person
If you're highly organised and have excellent communication skills, this could be the perfect role for you. Hit apply or contact Lewis Woollard direct on .