I am pleased to be partnering with a highly prestigious, London based organisation as they seek to find an experienced Payroll, Data and Systems Manager.
Responsibilities
- Oversee the whole of the HR system, encompassing core HR functions, payroll, recruitment, performance, and PowerBi modules.
- Foster and manage relationships with the system provider, maintaining regular communication.
- Evaluate existing processes within the system, collect user feedback, and enact improvements accordingly.
- Identify and capitalise on opportunities to leverage additional functionality within the system, preparing and executing agreed-upon proposals.
- Conduct comprehensive training sessions for the HR team.
- Provide instructional materials and training guides support for all employees and managers.
- Ensure prompt dissemination of system-related updates and tasks.
- Test and manage system upgrades, with updates occurring quarterly and an annual mandatory upgrade.
- Maintain the backend of the HR system, including workflows, automated notifications, and security profiles.
- Manage the organisational structure within the system.
- Maintain data integrity within the HR system and perform bulk uploads as necessary.
- Conduct audits and take requisite actions to uphold the integrity of data stored within the system.
People Analytics
- Design and develop tailored reports, including reports for the People and Executive team.
- Provide data analysis insights.
- Ensure accurate completion of statutory and external reporting obligations, such as gender pay gap reporting and benchmarking reports.
- Supply data for corporate reports and benefit reviews.
- Respond to internal and external data requests promptly.
- Configure dashboards for the People team and manager profiles within the iTrent system.
- Conduct modelling for annual pay award scenarios as directed by the People Director.
- Assist in responding to Subject Access Requests.
- Monitor HR Key Performance Indicators (KPIs) using the HR system where appropriate.
Payroll
- Lead the annual and monthly payroll timetable, including year-end activities, and coordinate all stakeholders.
- Provide guidance and oversight to the HR Coordinator responsible for payroll inputting.
- Perform payroll inputting tasks as needed.
- Verify payroll accuracy, ensuring appropriate documentation is in place before submission to the managed services payroll provider.
- Manage relationships with managed services payroll and pension providers.
- Collaborate with the HR Coordinator and Finance team to ensure accurate and timely payroll sign-off.
- Implement pay awards and bonuses accurately.
- Ensure accurate processing of pensions and manage the auto-enrolment process.
- Process relevant employee benefits through payroll.
- Administer childcare, cycle to work, and season ticket loan schemes.
- Serve as the point of escalation for payroll queries.
Please note this is a 12 month FTC and 1 day onsite per week in London is required.