Part-time HR Administrator 9.30am - 2.30pm
As HR Administrator you will be responsible for assisting the HR Manager in the day to day running of the department as well as supporting the Groups Employees.
You will need to have excellent communication skills and be confident enough to work with all levels of management. You will be a highly organised confident individual, with excellent attention to detail and time management skills. You will enjoy routine administrative duties and take pride in your work every day.
Your Responsibilities as HR Administrator
Maintaining HR processes such as vacancies, new starters, leavers, holiday, sickness, birthdays, and anniversary dates
Liaison with Security and Cleaning Operations regarding vacancies and manning requirements
Advertise all vacancies both internally and externally via Employment Agencies, social media, Job Boards, Job Centres and Qube Recruitment
Scheduling, attending interviews and support in recruitment from start to finish selection of staff
Mailing and processing of Application forms and Employment Packs
New starters offer packs and all new starter related processes, including proof of right to work checks, reference requests, issuing offer letters and contracts of employment, DBS checks and liaising with our vetting company
Organise and conduct company Inductions for our new starters with the assistance of the Line Manager and Directors (where necessary)
Manage leaver processes, including acknowledgement, liaison with Payroll, exit interview surveys and system removals
Security screening to BS7858 of all security personnel in compliance with National Security Inspectorate
Complete all contract changes in writing for employees
Maintaining personnel files
Weekly checks of SIA licences including processing any renewals through the business portal
Right to work checks including Employment checks through the Gov Website
Maternity and Paternity requests including processing all relevant forms and communication with the employees and payroll
Scanning, filing, and retrieving documents for reference materials
Producing References for employees when required
Minute taking of Investigation / disciplinary /appeal /grievance hearings
Holding Investigation / disciplinary / appeal / grievance hearings
Taking advice and liaising with our company employment law consultants
Liaison with internal staff at all levels
Liaison with external clients when required
Organise and book training when requested
Resolving wage queries through liaison with Line Managers and Payroll
TUPE transfers: Issuing letters to company, staff and providing/requesting transfer information as and when required along with client liaison
Answering and managing incoming telephone calls
Greeting visitors
Assisting in Audits
Process incoming emails
Other general HR and administration associated duties as necessary
Criteria for HR Advisor:
- Customer focused approach
- Excellent communication and interpersonal skills and the ability to communicate to all levels of staff
- Good knowledge of Microsoft; Office, Excel, Word and PowerPoint
- Ability to multi-task and prioritise
- High level of accuracy and attention to detail
- Ability to work independently as well as within a team
- Excellent organisational and time management skills
- Ability to maintain confidentiality
- Self-motivated
- Proactive work ethic
- Ability to empathise with staff