Your new company
Working for a passionate charitable organisation that provides a comprehensive drug and alcohol service for young people up to age 21 living across the district of Bradford.
Your new role
The postholder will provide a comprehensive and efficient secretarial and administrative support to the Senior Leadership Team.
This is an important role, interfacing on a regular basis with the SLT, members of the Board of Trustees, senior managers and a wide variety of staff and external organisations and individuals.
Key duties include:
- Service a variety of meetings and committees as designated and ensure that these are managed efficiently, ensuring that agendas are prepared, minutes taken and circulated in a timely manner and action points have been undertaken.
- This will include arranging appropriate venues and ensuring any required equipment is arranged. Ensure that the attendees have all the relevant documents to attend meetings and have been given the reading literature in a timely manner prior to the meeting date.
- Progress, chase and follow-up actions on behalf of the SLT and, where necessary, negotiate with staff (including those senior to the postholder) with authority and sensitivity.
- Communicate effectively, confidently and confidentially with all internal and external stakeholders, including board members, SLT and external stakeholders, on a face-to-face basis, by telephone, letter and electronically and building good working relationships.
- Arrange meetings, appointments, travel and organise events for the SLT.
- Proficiently utilise word processing and software packages, to produce high quality documentation, including confidential and other minutes and originate replies to routine correspondence on behalf of the SLT.
- Utilise Windows-based computer packages, in particular Word, Excel and PowerPoint. Develop and maintain databases as necessary and produce high quality presentations.
- Provide the SLT and Board of Trustees with confidential management support in dealing effectively with a range of often politically and personally sensitive issues.
- Offer an effective and confidential conduit for urgent and/or sensitive issues when a member of the SLT might be unavailable.
- Be responsible for the maintenance and management of the electronic diaries for the SLT, ensuring that allocation of appointments and utilisation of time is appropriate.
- Undertake/support specific projects as required by members of the SLT.
- Organise and manage as required corporate events and away days.
- Draft appropriate responses to correspondence on behalf of SLT members using a high level of written English.
- Develop and maintain comprehensive up-to-date accurate filing and office systems (both manual and electronic) whilst working towards a paperless office environment by developing and maintaining a consistent policy of working more efficiently and smarter as an organisation with respect to communications and record keeping.
- Assist the SLT and other senior managers with administration to upload shared documents, electronic filing and other ad hoc administration tasks
What you'll need to succeed
What you'll get in return
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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