Our client based in Godalming is looking for a new Bookkeeper / Finance Manager to join their team
This is a sole role and reports directly to the Managing Director.
The position is full time Monday to Friday.
Assignment Details
Daily Duties:
- Checking customer monies coming in and advising MD / relevant sales person, so orders can be processed and posting receipt on Sage 50.
- Monitoring USD & EUR rates
- Checking & entering sales invoices. Entering in Sage 50, adding to sales spreadsheet and ensuring all costs have been allocated and stock adjusted where necessary. Checking copies of invoices are included in the file and commission and FOB debit notes have been raised where applicable.
- The Bookkeeper must be responsible for entering all purchase invoices on SAGE 50
- Entering any proforma payments on banking system.
- Dealing with all accounts related queries.
Weekly Duties:
- Weekly bank reconciliations of bank accounts and posting any Direct Debits etc.
- BACS payment run, ensuring any suppliers with settlement discounts are deducted. Sending remittances.
- Update sales spreadsheet and adjusting stock where applicable.
- The Bookkeeper must be responsible for monitoring the debtors owing
Monthly Duties:
- Month end reporting - Producing P & L and balance sheet for Directors. Reconciling reports to Trial Balance i.e. Fixed Assets, accruals, Revaluation of Currency accounts, Intercompany Accounts etc
- Stock Reconciliation & Journal.
- Petty Cash reconciliation & posting.
- Monthly VAT return.
- Checking Debtors & sending statements to Sales person for chasing. Advising MD of any over 60 Days.
- Checking all sales invoices have been received from Shipping Department and querying those not received. Update 'invoices not entered' report with unshipped invoices.
- Sales Commissions - Updating spreadsheet and checking which have been paid and adding to payroll
- Calculating Gross salary figures for sending to Accountants for Nett figures.
- The Bookkeeper must be responsible for month end
Quarterly Duties:
- Checking any older purchase invoices that are still in stock and querying.
- Ensuring Quarterly Supplier Commission Credit Notes have been received.
- EC Sales List.
- Directors VAT return submission.
- Yearly Duties:
- Year End Reporting - As per monthly, but in addition reconciling the physical stock counted by Shipping Department with the accounts stock, revaluation of currency accounts, bad debt provisions, debtors & creditors analysis, agent bonus commission calculations & credit note.
- Archiving the previous year accounts for storage at our warehouse.
- Submit year end accounts to Accountants for audit & journal Corporation Tax figure once calculated by Accountants.