Your new company
As the Executive Assistant to the CFO, you will be an integral part of our dynamic team. Your primary responsibility will be to provide high-level administrative and secretarial support to the CFO, ensuring smooth operations and efficient communication within the Executive Office.
Your new role
- Acting as the first point of contact for the Executive Office, handling enquiries, scheduling meetings, and managing the CFO's calendar.
- Independently manage administrative tasks, including travel arrangements, expense reports, and correspondence.
- Cultivate strong working relationships with university leaders, external organisations, and administrative assistants across the university.
- Liaise effectively to coordinate activities and ensure seamless communication
- Provide clear briefings on upcoming events and activities to keep the executive team informed.
- Ensure timely dissemination of information to support effective decision-making.
- Handle incoming calls professionally, redirecting as necessary or taking messages.
- Use initiative to manage queries and prioritise urgent matters.
- Respond to standard correspondence within agreed parameters.
- Escalate high-priority emails to the CFO as needed.
- Assist in drafting and editing executive communications.
- Liaise with academic and professional staff across the university and external partners.
- Organise and service key senior meetings and executive committees.
- Prepare agendas, collate papers, create presentations, and take minutes.
- Provide administrative expertise for ad-hoc projects.
- Collaborate with internal teams to drive initiatives forward.
- Coordinate meeting logistics, including agenda preparation, document formatting, and follow-up on action items.
What you'll need to succeed
- Significant experience of working as a senior level Executive Assistant, preferably in a large and complex organisation.
- Experience of complex electronic diary management with the ability to manage and prioritise conflicting internal and external meetings.
- Excellent digital literacy and IT skills, and experience of using Microsoft Office 365 tools for communication and collaboration on a daily basis, including substantial experience of Word, Teams, Outlook, Excel and PowerPoint.
- An ability to prioritise your own workload and adapt to constantly changing demands, working under sustained pressure and to tight deadlines.
- Excellent interpersonal and communication skills including the ability build and maintain relationships and effective communication with individuals and organisations both internally and externally to the university, as required.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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