Are you a highly skilled and experienced administrator looking for a new challenge? Or an office manager seeking a change? Maybe a HR professional looking for a more diverse role?
This could be for you!
As the Office Manager you will report to the Head of Operations. Some elements of personal assistance may arise but this role is mainly office management administration and support.
Duties will include but not be limited to:
Payroll support:
- Liaise with payroll provider and provide payroll data
HR Support:
- Liaise with HR legal advisors on new benefits and contract and policy updates
- Part of recruitment team - helping set up campaigns, reviewing CVs against criteria, booking interviews and liaising with candidates
- Prepare all new starter admin and liaison with new starters
- Coordinate internal training schedule and book external providers
- Drafting promotion letters and update systems for promotions
- Keeping HR records up to date
- All admin regarding leavers process (e.g. preparation of reference letters).
PA Support:
- Manage booking of office space for meetings and review the need for hot desk provisions
- Ensuring all staff have a mobile phone and ordering where necessary
- Keeping office phone directory up to date with call answering service
- Ordering business cards
- Researching and booking of office entertainment and events
- Liaise with all kinds of insurance companies incl. managing contracts (i.e. renewals, etc.)
General Office Administration:
- Keep track of items in storage facility, e.g. team hardware
- Process incoming post
- Variety of research for the improvement of the smoothly running of the office
- Document new processes
- Point of contact for internal and external stakeholders (e.g. lawyers, insurances, office providers, etc.)
- Processing expense claims and help with other finance tasks.
Experience & key skills:
- Confident, independent, structured, accurate and reliable Proactive working Fast learner Hands-on mentality
- Positive mindset with a can-do attitude always finding creative and pragmatic solutions
- Sound knowledge of MS Office applications (Outlook, Word, Excel, PowerPoint)
- Very good written and oral communication skills in English, other languages are a nice to have
- At least 3 years experience working as an Office Administrator, or comparable work experience.
What's on offer:
- A varied range of tasks in a fast-growing, successful, and international company with a relaxed team atmosphere and open communication
- A cooperative working atmosphere and short decision-making processes
- An inspiring, multi-cultural, multi-disciplinary and innovative work environment
- A lot of creative freedom and flexibility in personal work arrangements
- A position that combines responsible detail work and creative project work
- The opportunity to work independently and shape your area of work according to your strengths
- Great employee events and much more.