Our client, a privately owned specialist in Logistics and Freight Forwarding are currently seeking an ambitious Finance Assistant to join their team in London Heathrow.
The company are specialists within the event industry (Film, Sports, Concerts) and more!
The responsibilities around the role are as follows:
- Support the Finance Manager and undertake any reasonable ad-hoc requests by your manager
- Monitor multiple inboxes and react in a timely manner to emails and queries from customers and suppliers
- Match bank account and credit card transactions in Xero
- Obtain current exchange rates daily and update in BoxTop
- Match supplier invoices to costs in BoxTop against the correct job and query any discrepancies and escalate when needed
- Transfer supplier invoices from BoxTop to Xero once costs have been matched correctly
- Ensure all overhead invoices are correctly authorised and posted to Xero in a timely manner
- Reconcile supplier statements in a timely manner.
- Produce a payment run schedule ready for approval from the Finance Manager
- Promptly transfer sales invoices from BoxTop to Xero
- Credit Control tasks including chasing overdue Invoices and phoning customers
- Investigate and resolve outstanding creditors and debtor items without delay
- Request invoices or remittances for any unallocated payments
- Send customer statements regularly ensuring payments are received on time and chase overdue payments weekly
- Produce a weekly debtors report and highlight any issues to senior management
- Reconcile company credit card purchases in a timely manner
- Maintain job related expenses in BoxTop and Xero
Essential Skills, qualifications and experience
- Minimum of two years' experience in a similar role
- Excellent IT skills with experience of working with Microsoft Office packages and an intermediate to advance practice of Excel skills
- Proficient in using Xero accounting software
- Experience of using freight software is advantageous
- Previous experience of working with multiple currencies is desirable.Attention to detail and accurate data inputting skills
- Proactive with an ability to organise own workload
- Strong time management skills with an ability to work under pressure when adhering to competing deadlines
- Ensure that all accounts receivable activities comply with relevant financial policies and procedures
Person Specification
- Ability to work independently and as part of a team
- Self-motivated and professional with a confidence to work effectively on their own.Positive attitude with the ability to assess any issues and come up with solutions
- Demonstrable honesty and integrity as the Finance Assistant will be working with highly confidential information that cannot be disclosed
- Display a willingness to learn new processes and train
- Excellent communication skills (verbal and written)
- Team player
Additional Information
Hours
- Monday - Friday
- 09.00 - 17.30
Reporting to
- The Finance Manager
Location
- Hayes
Benefits
- 25 days Annual Leave plus Bank Holidays
- Private Medical Insurance
- Company Pension
- On-site Parking
Salary Guidelines
- £28,000 - 30,000