The Portfolio Group have a phenomenal opportunity on the table!!! We are currently supporting an award-wining and one of the fastest growing SaaS companies, providing businesses with a staff management platform.
Exclusively partnered, we're looking for an enthusiastic and dedicated Business Support Coordinator to join their dynamic team. If you have a keen eye for detail, strong analytical skills, and organizational skills, we want to hear from you.!!!
Day-to-day responsibilities
- To meet and greet all visitors to the business and present a professional image at all times.
- Produce and collate weekly service and sales reports.
- Organization of daily/weekly movements ensuring sufficient time is allocated for
preparation and taking into consideration changes that may arise during the working day.
- Ensure that all wallboards display the correct information each day and gather requirements from the SLT for any changes required.
- Work with the property management team to report faults and issues with any of the office equipment.
- Assist with the collating and preparation of information for attendance at internal conferences or client visits.
- Raise purchase orders for department equipment and obtain appropriate sign off from a director.
- File and scan all confidential correspondence in the appropriate folder.
- Stock takes and order additional equipment when required.
- Create agendas for meetings and minute take upon request.
- Take ownership of health and safety ensuring that the Business Safe Online portal is up to date and accidents and incidents are reported correctly.
- Produce reports and hourly/ daily stats in the absence of any member of the business support team.
- To provide various basic weekly, monthly, and ad hoc reports when required.
- Monitoring the sales dashboard and supporting the team with all issues
- Assisting the sales and service teams with inductions and ensuring distribution lists are up to date.
- Contribute to the continuous improvement of the services provided by the department.
What you bring to the team
- Experience of working in an administration role / PA role
- Good written and oral communication skills
- Accuracy and attention to detail
- Strong computer skills (Microsoft office (Word, Excel, PowerPoint, Outlook)
- To always maintain a professional and responsible attitude
- Excellent communication and active listening skills
- Strong commercial awareness
- An ability to work under pressure and to deadlines.
- Able to demonstrate strong Organisation and project management skills.
Company Benefits
- 25 days' holiday, plus bank holidays.
- Day off on your birthday.
- Holidays increase after 2- and 5-years' service.
- Pension Plan and Life Insurance.
- Access to Employee Assistance Programme.
- Company incentives, access to discount schemes.
- Profit Share Scheme.
INDMANJ