Trainee Documemt Controller role
As a trainee Document Controller your duties and responsibilities will be:
- Working as part of a team and be able to communicate clearly
- Able to track project documentation chase project teams for any outstanding
- Handling intake, verification, creating new document numbers and storing documents
- Check for accuracy and edit files, like contracts
- Review and update technical documents (e.g. manuals and workflows)
- Copy, scan and store documents and distribute project-related copies to internal teams
- Maintain confidentiality around sensitive information and terms of agreement and ensure the secure deposal of sensitive documents
- Assisting employees with accessing documents through our document management systems (Sharepoint and Business Collaborator)
- File documents, mainly digital records
- Distribute project related documents to internal and external teams
- Make the teams aware of new versions, when they need to take action on documents and other key documentation submission deadlines
- Make suggestions to the current process, contributing to the efficiency of the teams and help with the folder structure
- Act as point of contact for document related matters
Skills and Knowledge Requirements:
- Experience in document management, archive management, or record management
- Effective communication skills and commercial awareness
- Fully competent at using IT systems and Office software
- Knowledge of Electronic Document Management Systems (EDMS) like Salesforce/Boxit, Sharepoint/Teams and Twexnet (Business Collaborator)
- Effective communication skills both verbal and written
- Preferred but not essential - experience of working within a client organisation
- A project control qualification (desirable)
- Proven track record in a similar role
- Excellent organisational skills
- Confident and self-motivated individual with the ability to innovate
- Be able to work with others to understand, develop and harness the knowledge and best practice both within and outside of the business
Please apply to be considered.