My client based in the City of London, not too far from London Bridge are seeking an experienced Sales and Events Executive to start with them from the 9th September till Mid December ( Maternity Cover ).
The ideal person must have some sales and event planning experience, possibly with the use of Priava, or another event database system. The role will be 3 days a week, in the office. We want someone who is able to work in a small team and be proactive and accurate. I must emphasise this is not a temp to perm role, this is just Maternity cover.
Purpose
To act as a first point of contact for all events enquiries
- To plan and co-ordinate both internal and external meetings and events.
- To assist in promoting the venue, help to establish and nurture relationships with key accounts, events diary management and database maintenance
- To support the Head of Events in all other events related activities as required
MAIN RESPONSIBILITIES
Sales and Event Administration
- Deal with the booking of internal meeting space for Company meetings, and some Company events
- Deal with all new and repeat sales enquiries courteously and professionally
- Handle all bookings efficiently ensuring consistent attention to detail and high level of service
- Arrange and conduct client meetings, site inspections and menu tastings
- Send contracts and ensure deposits are received for all confirmed bookings as per the company's payment terms
- Chase final invoices and ensure all debts are settled following the event and as per the company's payment terms
- Record and follow up all provisional bookings, maintaining liaison with clients
- Ensure efficient diary management and maintain events database
- Enter events details accurately and create event sheets to include details on venue logistics, room setups, catering and additional requirements provided by third party suppliers
- Prepare and distribute weekly event orders on behalf of the team to the Company for the week ahead
- Build client relationship through consistency and attention to detail, establishing a loyal client base
- Deal courteously with guests, members and colleagues at all times in accordance with Company standards
- All other administration tasks as directed
- Complete security risk assessments for each event and collate all necessary insurance documents from clients prior to the event
General support
- Assist to seek and develop new business opportunities as directed, organise guests' receptions and events to develop the corporate business. March 2024
- Assist with the production and circulation of marketing material to potential clients
- Notify potential clients, including members of the Company, of special promotions
- Assist in producing information for budgets, financial reports, statistics and forecasts, and attend Committee meetings should the occasion arise
- Attend industry events as agreed to assist in promoting the venue, and to gain more knowledge of trends and related news
- Work closely and effectively with the kitchen and operations team as directed, amongst other key departments within the venue
- Assist with other administration tasks as required