Senior Admin Officer

Senior Administrative Officer

Job Description

SALARY:

£33,292 - £34,945 per annum / £18 per hour

CONTRACT:

35 hours per week, term-time + 1 week - Full time temporary with temp to perm available

RESPONSIBLE TO:

School Business Manager and Headteacher

LOCATION:

Islington

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PURPOSE OF THE POST

To be responsible for effective day-to-day office management and administrative support services, primarily to the school but across the provision as required. To ensure the service runs smoothly and efficiently, and to set up efficient and effective office management systems.

Under the direction of the headteacher and business manager, provide administrative and secretarial support to members of the leadership team and supporting the smooth running of the organisation.

The postholder is required to be flexible in their approach to work, demonstrate positive behaviours and attitudes, and will be expected to cover for colleagues when necessary.

Duties and responsibilities will include, but are not limited to, those outlined in this job description. It may be modified by the Headteacher, with your agreement, to reflect or anticipate changes in the job, commensurate with salary and job title.

MAIN DUTIES AND RESPONSIBILITIES

OFFICE MANAGEMENT

1. Lead on the efficient and effective day-to-day running of the office - actively contributing to the improvement and implementation of systems and procedures.
2. Responsible for maintaining an efficient and effective reception and admin support service.
3. To demonstrate outstanding customer service and understand the need to maintain confidentiality, discretion and professionalism, while being sensitive to the concerns of members of the local community.

ATTENDANCE

1. Preparing class registers for the start of each academic year and maintaining them through the year in accordance with Islington Council policies and procedures
2. Promote good attendance across the school community with effective communication, relationship-building and consistent application of the attendance policy

HUMAN RESOURCES

1. Maintain physical and electronic personnel files in a timely fashion
2. Ensure all staff details required for the school workforce census (including salary, contracts, qualifications, equal opportunities data, absence etc.) is up-to-date and accurate on relevant systems
3. Monitor and record staff sickness absence, special leave, annual leave and TOIL, including entry on the payroll portal to monthly payroll deadlines, and highlighting any concerns to the SLT
4. Prepare payroll forms for contractual changes (such as starters, leavers and contract variations), for approval by the Headteacher. Make amendments to the MIS and payroll portal to reflect approved changes

OTHER RESPONSIBILITIES

1. Support good financial management by complying with and raising awareness off agreed procedures.
2. Assistant with financial administration such as collecting/counting monies; raising purchase orders; preparing booking forms; booking.
3. Setting up items, trips etc. for payment and/or consent using relevant systems. Follow up on missing consents and/or payments.

For more information, Please call Leonie Thomas at Love Success or click apply on this advert.

Love Success is acting as an Employment Business in relation to this vacancy.