We are recruiting for an Estate Administrator to work on our client's stunning private estate based near Henley on Thames. Working in the office of a busy country estate, the successful candidate will have previous administrative experience and be able to work well in a close knit team.
This is a fantastic opportunity to work in a unique environment and the role could grow for the right person. The successful candidate will be a quick learner, highly flexible with strong organisational skills able to support a busy office with a wide range of admin duties. They will also need to be confident, assertive, discreet with superb communication skills.
Monday to Friday 8.30am - 5pm, however there may be occasions where you will need to work out of hours for events, etc.
Some of the duties include
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Answering the telephone in the Estate office
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Checking and actioning emails
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Open post, stamp and distribute Estate post
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Estate property services administration, to include telephone line rental, internet, SKY, council tax, water, gas, etc and negotiating service renewal contracts
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Booking contractors in, in conjunction with the Site and Security Manager
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Estate staff holiday records to be maintained
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Vehicle fleet administration. All servicing to be booked in in conjunction with the Site and Security Manager
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Mobile phone account administration with associated paperwork
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Estate petty cash management and monthly returns to accounts
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Estate Health and Safety administration in conjunction with the Estate Health and Safety Adviser
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Manage staff training schedule and book training
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Ordering for house and departments as required and reconciliation of associated paperwork to accounts
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Assisting Principals as and when required, to include:
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Assisting Principals as and when required, to include:
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- General administration tasks
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Booking flights/taxis/transport
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Liaising with staff for driving tasks
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Instructing staff as required
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Booking restaurants
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Event organisation
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Assisting with Estate shoots
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Dogs - vets, boarding, etc.
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Parcel returns/drop off
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Errands to and from the family house
Skills/Experience:
- Previous admin experience required
- Good IT skills
- Discreet and trustworthy
- Good team player
- Quick to learn
- Exceptional communication skills
- Well presented
- Confident
- Flexibility
Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.
As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.