Receptionist and Team Assistant
Earning: up to £42,000pa
Based in: London West End
Working Style: In office
Is this your next role?
We are looking for a experienced, proactive and highly organised receptionist and Team assistant to join a successful investment firm based in the West end of London.
Your role will consist of reception duties for the office as well as providing administrative support to 3 principles and their teams.
What you'll be doing
Reception Responsibilities:
- Greet clients and visitors professionally, directing them to meeting rooms and offering refreshments.
- Answer incoming calls, transfer calls, and take detailed messages.
- Manage meeting rooms, including refreshments, allocation, and visitor notifications.
- Assist in maintaining phone books, staff details, and passport documentation.
- Collaborate with main reception to create access passes for office entry.
- Handle courier, stationery, taxi bookings, and make reservations as required.
- Coordinate lunches for external guests and senior staff.
- Ensure daily office supplies like fruit, milk, and snacks are stocked.
- Assist in printing and other ad hoc responsibilities to support the team.
Team Assistant Responsibilities:
- Manage extensive diary and travel arrangements.
- Facilitate meetings by preparing documents and relevant materials.
- Organize itineraries and ensure a streamlined calendar for efficient scheduling.
- Proactively handle emails, correspondence, and queries.
- Manage expense reports and reimbursement processes.
- Screen calls, distribute correspondence, and ensure efficient communication flow.
- Coordinate meeting rooms allocation and organize meals.
- Support other administrative colleagues as a collaborative team member
What you'll need.
- Minimum of 3 years' experience as a Receptionist/Team Assistant or Administrative Assistant, ideally
- within Financial or Professional Services.
- Prior experience with Calendar Management (Microsoft Outlook) and MS Office.
Who you are.
- Strong interpersonal skills and professional presentation.
- Highly articulate (verbal and written), organised and detail oriented.
- The ability to work effectively as part of a team.
- Motivated and able to work calmly under pressure.
- Able to multi-task and juggle constantly changing diaries.
- Excellent time management skills and the ability to prioritise work.
- Adept at understanding the needs of the individuals that he/she will be supporting and able to execute
with limited guidance, working proactively.
- Ability to work to deadlines and take direction.
- Demonstrates the willingness to check and respond to emails outside of office hours, when required.
- Self-starter, tenacious and willing to "go the extra mile".
Work with Crone Corkill
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If this role isn't for you; we'll help you find the one that is. All our latest roles are on our website -
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