EA to General Counsel
up to £73k (depending on experience)
London
Hybrid working
I have exclusively partnered with a renowned and leading Consumer Health business in London, recruiting for an experienced EA to support the General Counsel. You will need to have at least 5 years experience supporting at C-suite level. Previous experience supporting someone in a legal capacity / understanding of legal documents and contracts is an advantage. Please email your CV to
Key responsibilities
- First point of contact for General Counsel both internally and externally.
- Ensure understanding of functional priorities, stakeholders, team members and ways of working.
- In partnership with the GC , plan and manage the running of the function to ensure optimum
- delivery.
- Manage all functional meetings including scheduling, attendees and agenda setting,
- proactively planning ensuring timing aligns to the functional & business priorities.
- Support the Executive leadership team members, adhere to financial rigour for the function, ensuring regular
- meetings with relevant Finance Partners
- Proactively work with the Leadership team to understand key priorities or risks to be flagged
- at a functional level (extended to HR & Finance Partners).
- Identify opportunities for improvement across the function.
- Undertake ad hoc reports/projects as required by the GC (eg. attending internal risk or
- privacy forums).
- Manage internal and external communication from the GC e.g. people announcements,
- managing the external engagement plan in partnership with the Global Communications team where
- required.
- Manage the onboarding of new LT members, assist new starters, handle movers and leavers, with
- input from the GC and HR. Act as a buddy to new starters in the team, guiding them through processes
- and systems.
- Provide comprehensive executive administrative support to the GC
- Manage and prioritise diary, ensuring alignment to business priorities with minimal direction,
- ensuring key stakeholders are looped in and offering solutions where conflicts may arise.
- Inbox management - incoming and outgoing correspondence in a proactive and
- timely manner.
- Plan and manage GC's travel, including the preparation of agenda for trips.
- Produce or collate documentation including preparation of materials in advance of regular key
- meetings, including GC & Board meetings (eg. Presentations, talking points, meeting briefs).
- Organise all logistics for meetings (visitors, catering etc), conferences and events whilst
- adhering to the meetings policies, collaborating closely with internal/external parties.
- Manage expenses, handle invoices and raise purchase orders related to the GC & team in a timely manner.
- Take minutes during meetings to build, monitor and coordinate appropriate action logs.
- Provide mentorship and guidance to function admin staff.
- Liaise with CEO & Executive Team's Assistants to ensure alignment on diaries & activities.
Qualifications and skills
- Familiar with the external business landscape, media and investor awareness.
- Able to demonstrate an understanding of the business' and functions strategic priorities to help triage
- the demands on Executive member & their LT.
- Able to build high quality, high impact relationships.
- Able to work at pace, navigate complexity and solve problems.
- Proven track record in effective communication with senior stakeholders
- Delivering to the highest standard of professionalism as the GC representative.
- Experience of influencing and supporting C-Suite Executives
- Proactive, anticipating needs and requirements, with no prompting or guidance.
- Confidentiality, recognising the level of stakeholder interaction within the role i.e. board members,
- government, investors.
- Excellent communication skills, awareness of interdepartmental relationships and ways of working.
- Extremely competent IT skills including advanced Microsoft Office application usage.
- Strong organisational and administration skills.
- Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for
- detail.
- Project management, reporting, and coordination skills