Contract: Permanent
Closing date: Monday 19th August
Recruitment Partner: Lizzy Parfitt
About the role
You will provide proactive, efficient administration and organisational support to several members of the Boots UK and No7 Beauty Company Finance Leadership team. Through the use of exceptional planning, prioritisation and influencing skills the role will support the leaders to deliver the business priorities. You will be fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business.
You will work in Nottingham Support Office and is a full-time role, working 37.5 hour per week.
Key Responsibilities
This is a great opportunity for an PA who is looking for career progression and who wants to be part of a wider PA community and a valued member of the Finance function. Key responsibilities include;
- Be the first point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally
- Complex diary management and meeting organisation
- Set agendas and follow up on actions
- Booking travel and accommodation arrangements, delivering the most cost-effective and efficient solution
- Expense management - tracking and accurate / on time submission
- Support confidential business processes such as Performance, People and Payroll
- To create and maintain an effective personnel filing system utilising Employee Electronic Files in People Admin.
- Build, manage and maintain distribution lists and organisational charts
- Work collaboratively with the PA population to build relationships with them to deliver high-quality support. May be called upon to provide cover for holidays, sickness and other absence.
What you'll need to have
- Experience as an EA or PA
- First class organisational and diary management skills, with a love for structure
- High levels of flexibility and adaptability, with the ability to multitask and prioritise an everchanging workload
- Communicate effectively with senior leaders and executives, with the ability to build positive relationships at all levels across the business and with external contacts
- Experience using the full Microsoft Office suite
- A personable team player willing to go the extra mile to support others in the organisation
Our benefits
- Boots Retirement Savings Plan
- Discretionary annual bonus
- Generous employee discounts
- Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
- Flexible benefits scheme including holiday buying, discounted gym membership, life assurance, activity passes and more.
- Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
We have a great range of benefits in addition to the above that offer flexibility to suit you - find out more at rewards. Please note, any salary estimates given on third-party sites are not provided or endorsed by Boots and may not be accurate.
Why Boots
At Boots, we foster a working environment where consideration and inclusivity help everyone to be themselves and reach their full potential. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all. As the heart of everything we do at Boots, it's with you, we change for the better.
What's next
If your application is successful, our in-house recruitment team will be in touch to arrange an interview and to answer any initial questions you have. If you have not been successful on this occasion, you'll be notified by email.
Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.
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