Our client a top 100 Law firm based in Southampton seek a Office Coordinator to work within our facilities team and provide day to day support in areas such as reception, post-room activities, general administration for our lawyers and other team members, facilities administration (such as ensuring our buildings operate safely through regular H&S checks and that maintenance tasks are reported to contractors) and much more.
You will work as part of a small team, and duties are divided on a rota basis. This means that your tasks will change throughout the day, offering variety and a genuine opportunity to develop new skills. The role includes the following key duties:
- Front of House (answering telephone calls and meeting/greeting visitors),
- Post Room activities (receiving parcels, sending post),
- Fire Health and Safety records management,
- Archiving and maintaining office records (such as checking in and out of documents from our archives),
- Helping with office moves,
- Meeting room setup,
- Scanning/photocopying and providing general support to our teams.
We are looking for someone who enjoys the prospect of a role that involves lots of interaction with colleagues and clients as well as being 'on the move' more often than being at your desk. Whilst previous experience in a similar role would be an advantage, we can offer great support to help you with developing new skills as well as the opportunity for further advancement. As such, this role would suit an individual who is looking for their first role, or someone with some previous experience gained either in administration, reception or a role involving lots of interaction with people. If you have the energy and enthusiasm to learn, we would love to hear from you.
Ideal candidates must have the following:
- Previous office administration/Receptionist experience, or a role in customer service involving interaction with people face to face, by phone and/or in writing would be an an advantage.
- Candidates keen to learn new skills will also be encouraged to apply.
- Great communication skills both verbal and written
- Comfortable in the use of Microsoft packages - Excel, Word, Outlook (to a basic level).
We offer a fun, fast-paced and engaging office environment. If you have the above experience, we would strongly encourage you to apply.