Accounts Assistant

Job Title: Accounts Assistant

Location: Work from Home

Department: Finance

Reports to: Head of Finance

Job Type: Part-time (2 days a week)

Salary Range: £30-35k pro-rata

Job Summary:

We are seeking a detail-oriented and motivated Accounts Assistant to join our finance team. The successful candidate will support the accounting department by performing a variety of accounting and clerical tasks. This role is essential in ensuring the smooth operation of financial activities and maintaining accurate financial records.

Key Responsibilities:

1. Accounts Payable:

• Process invoices, verify financial data for use in maintaining accounts payable records.

• Ensure invoices are paid in a timely manner.

• Reconcile purchase orders to invoices and statements.

• Address and resolve any discrepancies or issues with vendors.

2. Accounts Receivable:

• Assist in the preparation of invoices and bill customers.

• Follow up on outstanding payments and manage the collection process.

• Reconcile customer accounts and process customer refunds.

3. Bank Reconciliation:

• Perform regular bank reconciliations to ensure all transactions are recorded and discrepancies are resolved.

4. General Ledger:

• Assist in maintaining the general ledger by posting journal entries.

• Help prepare monthly financial reports and assist in month-end closing activities.

5. Clerical Support:

• Maintain organised financial records and ensure documentation is accurately filed.

• Perform general administrative tasks such as data entry, filing, and answering phones.

• Assist with the preparation of financial documents for audits.

6. Expense Management:

• Review and process employee expense reports.

• Ensure compliance with company policies and procedures.

1. Financial Reporting:

• Assist in the preparation of reports, summaries, and analysis of financial data.

• Support the finance team in budgeting and forecasting activities.

Qualifications:

• Education:

• Relevant certifications (e.g., AAT) are a plus.

• Experience:

• Proven experience as an Accounts Assistant or in a similar role.

• Familiarity with accounting software (preferably Xero) and MS Office (especially Excel).

• Skills:

• Strong numerical and analytical skills.

• Excellent attention to detail and accuracy.

• Good organisational and time-management skills.

• Ability to handle sensitive information with confidentiality.

• Effective communication skills, both written and verbal.