An exciting opportunity to join our team based in Oxford as an office Manager.
Role Overview :
Managing the Office Administration to provide a first class service to all staff and visitors both internally and externally to ensure the office runs smoothly. This role will also require a high level of organisational ability to arrange events both internally and externally. It is a fast pace environment which the right candidate will thrive in with varied tasks on a daily basis. This role is part-time (22.5 hours a week)
Team Overview : Savills Oxford is a multi-discipline office with various teams covering all aspects of property including Planning and Development, Leisure and Rural. The team of 115 offering a full range of services to both the public and the private sector.
Key responsibilities :
Health & Safety and Compliance :
Focusing on facilities management tasks with some of day to day responsibilities as the following :
- Liaising with decorators at the best rates (APR Approved)
- Office Administration
- Handling office IT and Photocopiers
- Ensuring the office is kept tidy
- Relationship with EPAM
Staff and Ad Hoc Responsibilities :
A core focus on overseeing reception staff and managing and carrying out staff inductions.
- Admin Meetings
- Reception Management
- Admin recruitment (full recruitment cycle)
- Sickness Log & holiday reports etc.
- organising quarterly head of department meetings with minute taking and action points as well as following on this thoroughly.
Marketing :
Working with the marketing team in providing support with the teams daily marketing responsibilities to the Oxford Office.Key Skills :
- Excellent attention to detail in order to present work to a high standard
- Good organisational skills, with ability to prioritise and remain calm under pressure
- Good people skills in relation to client contact / telephone manner
- Work using own initiative and able to demonstrate problem solving ability
- Good written English skills – spelling and grammar
- Excellent IT skills – CRM system, Microsoft Word, Excel and PowerPoint.
- Ability to learn new IT systems
Find out more about Savills offer
Recruitment agencies
Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.