TEMP Office Operations Administrator at least 4 weeks - Immediate start
My client is a multinational consultancy specialising in consultancy and project management services to the construction industry. They are currently looking for a temp to help them out in this very busy period for them. They are based at the Platform LS1 4JB so very commutable and they are a lovely friendly team. This is a temp booking for at least 4 weeks and could go permanent for the right person. Salary equivalent to between £22,500 and £25000 depending on experience
Key Responsibilities :
The role will be a general office admin position, meeting and greeting clients and supporting 3 regions in the North West.
You will be responsible for a range of support, with key tasks being:
- Assist with document management on Microsoft Teams.
- Support/Assist the team managing Service Reviews and Monthly Service KPIs.
- Organise PPE and stationery for team.
- Management of Partner and Associates diaries - proactively organising meetings, travel, reports and communication with external clients.
- Typing of correspondence, reports, minutes and presentation documents, ensuring all documentation is referenced.
- Arrangement of all team meetings, ensuring that catering and conference room facilities are booked.
- Greet all employees and visitors to the office offering a professional first impression.
- Receive and transfer calls - maintain confidentiality.
- Managing the meeting room booking system.
- Book visitors in and out.
- Post in and out.
- Ensure office and equipment is maintained and in good working order.
- Dealing with photocopying/laminating / binding of documents when required.
- Secretarial support to the office.
Local IT
- Be familiar with all office systems and equipment;
- Assist with local IT issues - liaise with IT department as necessary; update staff details on Global Address Book;
Person Specification :
The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good results.
- Previous experience in a similar role.
- Process Driven.
- Able to build long-term relationships.
- A team player, outgoing, flexible, enthusiastic and ambitious.
- Proven ability to work to deadlines.
- Good level of IT competency, MS Teams, PowerPoint, Excel, Outlook and Word.
- Committed team player with a 'can do' attitude, polite, patient, personable, flexible.
- Accuracy and attention to detail, with the ability to organise and prioritise tasks.
- Able to deal with confidential information.
- Client friendly at all levels.
Hours of work: 9am - 5.30pm - One hour for lunch
Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy
Only candidates who are short listed will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in.