Residential Conveyancing Post Exchange Assistant
We are recruiting a Post-Exchange Assistant to join the Residential Conveyancing team. In this pivotal role, you will manage all post-completion procedures, from the exchange of contracts to property registration. We're seeking an organised individual who can excel under pressure and work effectively both independently and as part of a team.
Primary Purpose - To deal with all completions and the majority of post completion
procedures from the point of exchange of Contracts through to registration.
Key Responsibilities
-File Administration
-Deal with exchange letters through to Pre-completion preparation and coordinate completions.
-Preparation of final completion statements and ordering all necessary
funds for completion.
-To oversee and maintain the diaries for completions and registrations.
-To deal with the ordering of final redemption statements and dealing with
the redemption of mortgages completion.
-To upload all required documentation to Lender Exchange and LMS within
the required timescales up to the point of registration.
-To liaise with clients and agents on completion with a friendly and
professional manner.
-Submission of Stamp Duty Land Tax Returns and payment of Stamp Duty
within the 14 day deadline.
-Deal with post completion accounts and queries to clear balances before
archiving.
-If required, to assist with the submissions of registrations at Land Registry
-Filing should be undertaken as necessary.
-Assisting with the processing and allocation of post as required.
-When requested by Fee Earner, retrieve archived paper/electronic files.
-Undertake such work on the file as may be directed by the Fee Earner.
-Collect cheques, bank and mark files. When required, request cheques
using appropriate forms.
-Provide such other administrative assistance on files as my be requested by
the Fee Earner.
Typing
-Fast, accurate typing to be undertaken under supervision. All typing to be
spell checked and proof read prior to passing to Fee Earner. Typing to be
prioritising as required.
-Telephones / Client Contact
-To assist with client enquiries where possible and progress matter
accordingly.
-Answer the telephone promptly in a professional manner, being polite and
helpful at all times. Aim to assist calls of a general nature on your Fee
Earner's files.
-Ensure messages are recorded with clients name, telephone number, date
and time and when possible, details of the query raised. Be realistic in call
back options.
-Liaise with fee earner as to system regarding direct dial numbers on
correspondence and process for taking calls from Reception.
-If appropriate type telephone message and place on file.
Other Duties
-General office administration duties such as photocopying
-Whenever possible, provide cover for other team members.
-To undertake any other administration duties at the request of Fee Earners,
-Team Leader, Branch Manager or Business Head.
-To ensure compliance with the Firm's Quality Standards.
-To be flexible to the remainder of the team
-To assist the team in all it duties
If you are interested please submit your CV to Tanya Browns Recruitment Group as directed.