My client a top employer in the area is looking to appoint an EA to support 2 Board Directors.
- Proactive ownership of maintaining up to date governance administration and coordinating the preparation and timely distribution of assigned Board and Management Committee documentation, from agendas to combined packs.
- Attend assigned Board & Management Committee meetings to take accurate and professional minutes.
- Manage any post Meeting decisions and actions to ensure timely completion by stakeholders.
- Be the main point of contact for Board Directors, External Trustees and Senior Leadership Team who attend assigned Board and Management Committee meetings.
- Assist EOM with all Company Secretarial responsibilities to ensure adherence to Building Society Rules, governance framework, and regulatory obligations, including year-end disclosures, Annual Report & Accounts and AGM.
- Support with the preparations on the day of AGM.
- Provide proactive and forward-looking inbox and diary management, including active monitoring and handling of emails, and co-ordinating external and internal meetings, and any travel arrangements as required.
Key Skills for the role:
- Excellent interpersonal skills at all levels, eg. Board, colleagues, suppliers.
- Maintain professionalism, confidentiality and discretion at all times.
- Excellent organisation skills, including ability to prioritise and to work to multiple tight deadlines.
- Ability to multi-task in a fast-paced environment and to remain calm and resilient under pressure.
- Ability to complete tasks on time and to a high standard, demonstrating a positive 'can do' attitude in challenging times.
- Ability to adapt to change and a willingness to work flexibly.
- Exceptional written and verbal skills, with strong attention to detail.
- Good team player and enthusiastic, but also able to work alone and to use own initiative.
- Ability to communicate effectively and to contribute positively at team meetings, including sharing ideas to improve processes and efficiencies.
- Ability to develop effective administration and support systems.
- Committed to demonstrating the Society purpose and core values throughout the role and ensuring that internal policies and procedures are complied with.
The successful candidate will need the following:
- Proven experience of working as an Executive Assistant or PA at a Senior Level, including managing and prioritising busy diaries and inboxes, coordinating conference and travel arrangements.
- Proven experience of producing detailed minutes of Board and/or Management Meetings.
- Appropriate level of data protection, security awareness and confidentiality awareness.
- A Levels or Level 3 equivalent.
- Proficiency in Microsoft Office
- Experience of working within financial services or a mutual organisation.
- It would be desirable if they have experience in a governance or company secretarial support role.
- Desirable if the candidate has an understanding of the regulatory environment for Building Societies (FCA, PRA, UK Corporate Governance Code, Building Society Rules).
Benefits include:
- 35 hour working week
- 23 days holiday (plus bank holidays) - increases with length of service
- Hybrid working arrangements
- A friendly and open culture with engagement events every month
- An organisation with strong commitment to the community and its charity partners
- Two paid volunteering days per annum.
- An organisation with a sustainability agenda
- Aviva Private Medical Insurance
- Mental Wellbeing Resources & Wellbeing Champions (trained Mental Health First Aiders)
- Online Discount Platform
- Car Parking Scheme in Mansfield
- Electronic GP Line
- Electric Car Scheme
- Cycle to Work Scheme
- Free fruit and breakfast
- Paid Menopause and Carers Leave
- Group Personal Pension Plan & Auto Enrolment Pension Schemes - up to 10% matched
- Birthday Holiday
- Holiday Purchase Scheme
- Life Insurance 4x Current Annual Salary
- CPD Accredited Company & Personal Development Support
- 4 times Best Companies Accredited.
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