Team Assistant
- Location: West End, London
- Job Type: Full-time
- Working Hours: Monday – Friday, 8:30am-17:00pm
A prestigious firm located in the West End is seeking a proactive and organised Team Assistant to provide comprehensive support to the Operations Manager and ensure the smooth running of the office. This role is perfect for someone looking to enhance their administrative skills within a professional environment.
This is an office based roles and a great opportunity for a candidate who would like to progress their administrative skills.
Day to day of the role:
- Maintain the general wellbeing of the office, including the look and feel of meeting rooms and overall office ambience.
- Greet and welcome guests, providing refreshments as needed.
- Handle incoming phone calls with a professional and pleasant manner.
- Manage diary entries for meeting room bookings and maintain a relationship with building reception.
- Oversee stationery supplies and manage office refreshments, ensuring they are ordered weekly.
- Handle post collection, sorting, and distribution, as well as manage couriers.
- Organise staff birthdays, including arranging cards.
- Manage security passes for staff and guests, as well as locker and shower keys.
- Maintain the company-wide archiving system and email groups.
- Order office and IT equipment and set up workstations for new joiners.
- Liaise with the IT company for new email accounts and laptop setups.
- Process expenses and conduct Health and Safety checks around the office.
- Support the Office Manager with ad-hoc administrative duties and contribute to a strong, friendly office culture.
The ideal candidate will have previous experience in an administrative or receptionist role with proficiency in MS Word, MS Excel, and MS Outlook. To apply for the Team Assistant position, please submit your CV.