Position: Purchasing Admin Assistant
Hours: 37 hours per week (Permanent)( you choose hours between 7am -7pm friday early finish 1pm
Salary: £26,000 per annum from day one, plus two bonuses
Role Overview:
Reporting to the Purchasing Admin Manager, the Purchasing Admin Assistant will be responsible for acquiring materials and goods necessary for the business. As part of a small team, you will work closely with suppliers to ensure they meet quality and delivery standards.
Key Responsibilities:
- Handle purchases and place daily orders with suppliers.
- Follow up on outstanding deliveries and expedite where necessary.
- Participate in and manage Request for Quotation (RFQ) processes.
- Annually review contracts with suppliers and work on cost reduction initiatives.
- Create and maintain supplier details and part numbers in a computerised system.
- Negotiate pricing, product quality, and delivery schedules with suppliers.
- Supervise supplier contracts and ensure all documentation is accurate and up to date.
- Formulate delivery plans with suppliers.
- Manage non-conformance claims and liaise with suppliers for replacements when needed.
- Source and develop suitable suppliers for new and current product materials.
- Resolve technical issues with suppliers promptly to ensure supply continuity.
- Perform administrative duties, including maintaining departmental documentation and records, and keeping the approved suppliers list updated.
- Populate Excel reports to monitor supplier spend and performance against defined KPIs.
Education and Experience:
- GCSE Maths and English grade 4 or above, or equivalent.
- Experience in procurement and administration.
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Power BI.
- Familiarity with ERP systems and managing changeovers; experience with Fourth Shift and SAP is preferred.
Competencies:
- Strong team player.
- Diligent and responsible.
- Resourceful and self-driven with a strong commitment to meeting goals, objectives, and deadlines.
- Ability to work under pressure and achieve desired results.
- Excellent analytical, negotiation, and organisational skills.
- Ability to project a positive and professional image.
- Good interpersonal and communication skills, both written and verbal.
- Attention to detail.
- Ability to multitask while meeting deadlines.
- Creative problem solver.
- Determined and resourceful.
- Proactive attitude.
- Self-motivated and able to work independently.
- Capable of presenting to suppliers and colleagues effectively.
Acorn by Synergie acts as an employment agency for permanent recruitment.