Office Manager
Whitefield
Monday - Friday ( Hours to be discussed)
Up to £25000
Our client is a small, friendly accountancy practice dedicated to providing exceptional service to their diverse client base. They pride themselves on creating a welcoming and professional environment for both their clients and team members. They are currently seeking an organised and proactive Office Manager to join their team and ensure the smooth running of our office.
Job Overview:
As an Office Manager, you will play a key role in maintaining the efficiency and organisation of the office. Your responsibilities will be varied, ensuring that the daily operations run smoothly and the clients receive a high level of service. This role requires a detail-oriented individual with excellent communication and multitasking skills.
Key Responsibilities:
- Maintain and update client records and databases.
- Ensure all client information is accurate and up-to-date.
- Handle confidential information with discretion and security.
- Schedule client appointments and manage the practice's calendar.
- Coordinate meetings and ensure all appointments are timely and well-organised.
- Assist in planning and organising office events and activities.
- Manage office supplies, goods, and services.
- Monitor inventory levels and place orders as necessary.
- Liaise with suppliers to ensure timely delivery and cost-efficiency.
- Check bills, completion statements, and client accounts.
- Ensure accuracy and compliance with company policies and procedures.
- Assist with basic bookkeeping and financial reporting tasks as required.
- Oversee the day-to-day operations of the office.
- Ensure a clean, organized, and welcoming environment for clients and staff.
- Handle incoming and outgoing correspondence and phone calls.
Qualifications:
- Proven experience in office management or a similar administrative role.
- Strong organisational and time management skills.
- Excellent interpersonal and communication abilities.
- Proficiency in office software (e.g., Microsoft Office Suite).
- Basic knowledge of accounting and financial principles is a plus.
- Ability to multitask and work independently.
- High level of integrity and professionalism.
What We Offer:
- A friendly and supportive work environment.
- Opportunities for professional growth and development.
- Competitive salary and benefits package.