- Events Experience
- Facilities Experience
Events and Facilities Officer
Our client is seeking an
Events and Facilities Officer
start asap on a temp basis for 9
Months; The role is Office based
£19-20 Per Hour;
Who will you be working for?
Our Client is an innovative healthcare organisation located in the City of London.
Location is Tower Hill
Your responsibilities will include:
To provide administrative support to the Events and Facilities Manager, in particular reference to responding to event requests, providing information to ensure events consistency.
**Events administration
- Daily monitoring of both Events inboxes for both internal and external enquiries
- Daily monitoring of Headbox leadfeed and booking in external clients alongside the Events and Facilities Manager
- Maintain the events CRM database
- Respond to all queries by providing the required information and updating the Events and Facilities Manager
- Provide monthly reports, detailing merchandise sales and stock lists as well as status of monthly internal and external events, invoicing levels.
**Facilities administration
- Monitor the Facilities inbox and action requests for any maintenance tasks, stationery enquires and merchandise requests
- Maintain the PPM (planned preventative maintenance) schedule, by booking in contractors as and when required
- Call in reactive maintenance requests, as required
- Work with the wider team to overhaul and maintain the Facilities section of the College intranet
- Compile monthly Facilities updates to be uploaded to the College intranet
- Upkeep of all facilities documentation in collaboration with the Archive and Records Manager
What you will need:
- Excellent administrative skills and proven administration experience in a busy, customer-focused environment
- Experience of working in a Facilities/Estates environment
- Excellent interpersonal and communication skills
- Experience of administering and organising events and workshops
- Experience of working with Health & Safety rules and regulations
- Excellent written communication for correspondence