Print Assistant
The position of Print assistant is to manage day to day function of the Print Room. The main responsibility for the printing of all client reports/presentations/marketing & Seminar brochures in a timely manner. Ensuring that these requests are prioritised to meet differing deadlines with reviewing the quality of the reports before dispatch.
- Management of the Print Room. Prime responsibility for the printing of all client reports/presentations/marketing & Seminar brochures in a timely manner.
- Ensuring that these requests are prioritised to meet differing deadlines with reviewing the quality of the reports before dispatch.
- Keeping those requesting reports informed as to progress.
- Undertake user maintenance tasks necessary for the upkeep of the printers and booklet making machine. Instruct and liaise with suppliers to facilitate non-user maintenance repairs and servicing.
- Ensuring that all consumables are in stock for the printers, booklet making machine and stationery items necessary for thermal and spiral book binding. Checking invoices for payment authorisation.
- Maintain and submit annual sustainability return for printer paper/envelopes.
- Keeping records of usage against cost for analysis each year.
- Liaising with suppliers over paper and printed stationery and ensuring best price paid.
- Selecting new suppliers if required without loss of quality and service.
- Changing paper if required and checking the spec still falls within Sarasin & Partners guidelines.
- Work with marketing over any branding change or updates that need improving.
- Work with IT in selecting new print machine and binding equipment as and when required.
- Training users/new joiners on the machines or any new equipment.
- Reviewing and implementing improvements to print area within agreed budget.
- Deputising for Facilities Manager and Facilities Officer during absence and/or assist with the overflow of important tasks and/or contractor works.
- Assisting Facilities Officer with all Stationery matters
- Assisting Facilities Dept with Office Moves, internal churn, Manual Handling and being on hand to assist in other standard Facilities duties such as Post and Couriering.
- Fire evacuation training for new starters if facilities manager unable to attend.
- Maintain Fire Warden and First Aider logs/records/certificates and arrange annual training.