Job title: Team Assistant
Location: Sittingbourne, ME9
Start Date: ASAP
Contract Type: Ongoing
Weekly Hours: 35 hours per week
Work Pattern: Monday - Friday (Hybrid)
Pay: £14.99 PAYE
We are seeking a highly organized and proactive Team Assistant to join our team. In this role, you will play a key part in supporting various projects and ensuring the smooth operation of administrative functions. Your responsibilities will include maintaining team diaries, compiling KPI reports, and providing crucial assistance to the Project Managers and delivery team.
Responsibilities
- Ensure that the technology business runs as smoothly as possible and that internal processes are managed effectively.
- Organise the technology team administration, such as events, logistics, ordering, and planning.
- Assist the technology senior management team to organise and manage the day-to-day operation of the technology function.
- Arrange and attend meetings, including paper preparation, booking rooms and refreshments, taking notes, and drafting minutes.
- Book appointments, update calendars, and arrange travel and accommodation as required.
- Provide administrative support to the team, including supporting the Programme Governance Structure, project administration, and production of departmental statistics.
- Co-ordinate mini projects from creation to completion, liaising with the technical teams to monitor progress and the business lead to keep them informed.
- Support reporting and assurance activities for portfolio and programme management.
- Collate, prepare, publish, and maintain content for the Programme Office intranet pages, exploiting available content management software to provide informative user-friendly pages and ensuring templates and current project information are up to date.
- Maintain all project-related documentation, including templates and live products.
- Provide basic advice and guidance on individual project proposals and plans.
- Provide management information and develop new dashboards as required.
- Organise events, meetings, and appointments as may be required.
- Undertake logistics and planning as may be required (e.g. sending devices via courier).
- Organise and communicate and maintain records that help with the smooth running of the organisation.
Person Specification
- Proficient in the use of Word and Excel, including the ability to create spreadsheets and documents to support the project management process, manipulate data, produce statistics and reports.
- Knowledge of standard business functions (e.g. purchasing, accounting).
- Organisation of events, meetings, and appointments.
- Experience of co-ordinating information across large departments.
- Understanding of accounting principles and financial management.
- Knowledge of Microsoft products, especially Excel, PowerPoint, and Word.
- Ability to drive actions to completion, knowing how and when to gather information from team members.
- Ability to organise and prioritise tasks in line with organisational expectations.
- Ability to collaborate well across teams and wider business areas.
If you are interested in this position and meet the above criteria, please send your CV now for consideration.
If you require any additional information regarding the position, please call Lewis at Service Care Solutions on or send an E-Mail to