We are looking for an enthusiastic and articulate Administrative Assistant to join our client's busy team!
Job title: Administration Assistant Permanent, Full time
Start date: ASAP
Salary: £23,000 - £25,000. Location: Canary Wharf
Main Duties
Duties to include the following, together with any other appropriate tasks that may be identified from time to time:
- Answer telephones, assisting with queries and relaying messages via email to the relevant team members
- Preparation of general correspondence, template documents, reports
- Preparation of new agreements, letters and reports for renewals and new contracts
- Arranging and efficiently providing property keys for team members, external agents, consultants and contractors as requested
- Assisting with cover for Reception, the Office Manager and PA's and teams during holidays or busy periods
- Assisting in setting up meeting rooms for large meetings and functions
- Provide a professional, proactive, and personable point of contact for external parties, particularly to Customers
- To act as the main contact in the team for approval of payments and assist the finance team with any queries
- Assist with audit where necessary
- Instruct issues via the Service desk department
- To provide support to the team, colleagues, and manager in respect of any ongoing review of processes and flag up any arears where you think efficiencies and or improvement in our service can be made
- To assist on negotiating on renews and new lettings
- Always offer the best customer service
Candidate specifications/requirements
- Strong administrative experience required
- Any property knowledge or experience would be beneficial
- Strong MS Office knowledge and experience
- Strong organisation skills
- Excellent communication skills - written and verbally
- Must be positive, articulate and a go-getter
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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