Administrative Assistant
- Job Type: Full-time Hybrid
- Location: Tooting
- Salary: £30,000 - £32,000
I am looking for a Finance Administrative Assistant to support my client's business operations in the distribution sector with accurate and timely administration. This role is ideal for someone with a keen eye for detail, excellent organisational skills, and a background in bookkeeping and administrative support.
Day to Day of the Role:
- Process supermarket orders and provide cover for holidays and other leave.
- Manage administration related to supermarket orders, including weekly price confirmation, updating system price lists and producing promotion figures.
- Post purchase invoices to correct folder.
- Check and post haulage invoices after approval.
- Handle sales invoicing, including emailing and producing electronic invoices.
- Perform bookkeeping activities, credit control activities and update financial spreadsheets.
- Provide cover for the Finance Manager, including bank reconciliations and setting up payment runs.
- Assist the Finance Manager in preparing year-end documents for accountants.
- Create and maintain filing systems, both electronic and physical.
- Undertake any other reasonable tasks as required.
Required Skills & Qualifications:
- A good standard of English and Maths.
- Previous bookkeeping experience.
- Experience working with accountancy software.
- Excellent keyboard and computer skills, including proficiency in Microsoft Office packages including Excel
- Good attention to detail and accuracy.
- Ability to work well under pressure and without supervision.
- Experience providing administrative support in a busy office environment.
- Strong organisational and administrative skills, with the ability to handle a busy and varied workload.
- Ability to work calmly under pressure, meet deadlines, and maintain meticulous attention to detail.
- Experience handling confidential information in an appropriate and sensitive manner.
- Effective communication skills in a variety of formats with a wide range of people.
- A proactive approach to supporting colleagues and thinking beyond the task at hand.
This role offers hybrid working in a small, friendly open-plan office.
Please apply with your CV below