The role possesses a high level of autonomy, working on your own initiative to manage the head of investment and strategy and the wider investment team, strategy and insights (ad hoc).
This role is a part time materbity contract for 12 months 5 days per week 10-4 (ideally) 25 hrs per week in total (Hybrid 3 days in the office 2 from home)
WHAT YOU'LL DO
- High level diary management - diaries are very busy and often back-to-back; will need to use own initiative to help the executives be more efficient and effective
- Inbox / email management - proactively assessing emails, taking appropriate action, forwarding information as required and filing
- Prioritise workload efficiently and effectively with constantly changing schedules
- Pro-actively pulling together papers in preparation of meetings
- Arrange meetings via outlook including inviting external guests and liaising with other secretaries
- Create reports, documents, letters and PowerPoint presentations
- Print and bind documents as required
- Liaise with all levels within the company
- Answer telephone calls and dealing with them accordingly
- Travel arrangements - book travel/accommodation/restaurants and coordinate itinerary
- Processing monthly expenses/create po's in proactis
- Salesforce - keeping contacts up to date and logging meeting notes.
- Create agenda for team meetings
ABOUT YOU
- Requires a confident, highly organized, pro-active and self-starter approach.
- Experience of working in a similar senior level administration role.
- Must be able to self-manage and prioritise own workload to meet tight deadlines.
- Flexibility - must be able to deal with different levels of workload.
- Must have good written and oral communication skills.
- Must have excellent attention to detail and accuracy.
- A good team player.
- Must be able to use own initiative & anticipate/forward plan line managers' time.
- Must have advanced knowledge of outlook and powerpoint.