We are looking for an energetic Executive Assistant to join our client's team based in London. They are seeking a committed, enthusiastic, and organised professional who is looking for a new opportunity with a dynamic and forward-thinking company.
Duration: Temporary ongoing
Pay: £21-25 an hour
Start: ASAP
Hours: 40hr week
Days: Monday - Friday
Location: Paddington (hybrid working, 1 day remote)
Key responsibilities include:
- Manage the Executive Team's schedule, including arranging meetings, appointments, and travel arrangements.
- Screen and prioritize incoming emails, phone calls, and correspondence for each team member, handling routine matters independently and escalating urgent issues as necessary.
- Prepare and edit documents, presentations, and reports for the team, ensuring accuracy and adherence to company standards and branding.
- Coordinate logistics for internal and external meetings, including booking venues, arranging catering, and preparing meeting materials.
- Serve as a point of contact and liaison between the Exec and internal staff, external stakeholders, and clients, maintaining professional and responsive communication.
- Assist in the preparation of agendas and briefing materials for meetings, ensuring each Exec member is well-informed and prepared.
- Manage confidential information with discretion and maintain strict confidentiality in all matters related to the company.
- Conduct research and gather information as requested by any member of the Exec team to support decision-making and strategic planning.
- Handle special projects and assignments as delegated by the Exec team, demonstrating flexibility and adaptability to changing priorities.
- Provide ad hoc office management support to ensure the smooth running of the office, to include maintaining stocks of office supplies, liaising with the facilities management team to ensure all maintenance activity is managed appropriately and other duties as may be appropriate from time to time.
What are we looking for?
- Experience providing personal assistance to senior leaders.
- Digitally savvy and proficient in MS office suite programmes (Outlook, Excel, PowerPoint, Word, SharePoint, PowerBI) and Adobe Acrobat.
- Excellent communication and numerical skills.
- Demonstrates good time management and ability to prioritise and multi-task.
- Demonstrates a positive, "can-do" attitude.
- Possesses enthusiasm, self-motivation and drive for results, Promotes collaboration.
- Achieves good execution and follow through.
Benefits of being a temporary candidate via Adecco
- Weekly pay
- Contract of Employment
- Paid annual leave
- Access to an exclusive employee benefit and discount portal
- Pension contributions
- Ongoing support from a dedicated consultant
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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