We are currently looking for a PA to join the team at our Support Office in Leicester.
Reporting into the Executive Assistant, you will provide confidential, discrete and time sensitive secretarial and administrational support to the Buying Director, HR Director, Sales and Operations Director and Executive Assistant ensuring optimum use of their time and availability.
Whilst we offer flexible working, Fridays will need to be in the office.
The Role
- Diary management for the Exec team, maintaining the daily diary, including coordination of others and making appointments
- Supporting the EA in administration duties
- Liaising with the Board and senior team within the Group as required
- Responsible for managing external contacts and communicating with them regularly on behalf of the Exec team
- Expenses management and processing invoices
- Research and event planning for colleague engagement and organising team social events, conferences and external meetings
- Support with preparing presentations
Email/phone
- Screen phone calls, evaluate enquiries and requests and handle as appropriate
- Effectively process email for Exec team and incoming post responding as and when necessary
- Must have strong IT and computer skills including Microsoft packages (Word, Excel and PowerPoint)
Travel
- Arrange UK and foreign travel itineraries and accommodation as and when required.
- Support in planning events, including travel plans
The Person:
- Experienced Personal Assistant essential, ideally with experience at a senior level
- Full Driving License
- Experience in multi-person diary management
- Confident multi tasker
- Strong planning and organisational skills
- Energetic with a ‘can do', positive attitude
- Ability to build and maintain effective relationships at all levels
- High level of professionalism and discretion
- Ability to prioritise workload
- Solutions focused
- Ability to cope with changes to plans
- Drives trust and engagement
What we'll do for you
In a culture where hard work is recognised and great results are rewarded, you can look forward to a company bonus that will give you a share of our success - up to 20% of your base salary. Then there's a generous staff discount, a Share Save scheme, pension and life assurance, a holiday allowance that increases with length of service and a wide range of other benefits. Plus, flexible working, free on-site parking, generous discounts on products and services and more. A lot more. We're committed to promoting talent from within too, which means you'll be well-supported to build a rewarding career with an individual development plan and lots of training on offer.