Accountancy Recruit is partnering with a global software technology provider in the recruitment of a Senior Accounts Assistant, for the global head office based in Bury St Edmunds. The business is experiencing growth, and is a fast paced, busy environment, with a collaborative team culture.
Reporting into the Group Finance Manager the purpose of this role is to maintain the day-to-day financial records and transactions using QuickBooks. Support the Sales Team with contract management, and maintain the fixed asset register.
Key Responsibilities
- New customers set up on all relevant systems (Quickbooks, Maxio, Hubspot, etc.)
- Issues sales invoices/customer statements
- Credit control
- Dealing with customer queries
- Coding and entering supplier invoices- ensuring invoices are correctly authorised before processing
- Dealing with supplier queries
- Preparing payment runs
- Monitor the Finance email box
- Reconciling credit and debit card (UK&US)
- Petty cash reconciliation
- Processing staff expenses and filing of finance documents and contracts
- Matching expenses with projects (launches, conferences etc.)
- Assist with audit
- Management of the fixed asset and subscriptions register
- Responsible for ensuring IT and staff equipment have asset tags and that asset information is up to date in the staff on-boarding data
- Work with line manager and HR to ensure new starters have correct equipment
- Matching payments
- Ad hoc finance tasks required, and other analysis as requested
- Holiday cover for other finance team members
- Provide support for internal teams:
- Contract management for the sales team
- Work with the CEO, CFO and Group Finance Manager in monitoring and renewal of utility contracts; ensuring competitive rates
Requirements & Skills
- Understanding of an accounting system and creditors
- Experience of working with Excel spreadsheets
- Experience of Goggle Sheets would be an advantage
- Excellent time management with proven attention to detail
- Experience with the administration of a contract end to end process would be an advantage
- Confident to highlight issues found within a process
- Experienced and comfortable working in a small finance/operations team
- Able to work as a team player
- Demonstrate a natural curiosity, ability to simplify the complex and a desire to learn and succeed
Remuneration
- Salary £28 – 30,000 pa
- Private Health Insurance for UK and US
Access to Mental Health First Aiders
- Flexible and hybrid working – 3 days in the office, 2 days remote
- Hours: Monday to Friday 37.5 hours per week – flexible times.
- Holidays: 25 days plus bank holidays
- Birthday off and vouchers
Ability to purchase more holiday after 2 years' service
- Employee Assist Programme supports physical and financial health
- Volunteering days for local charities
- Social committee with planned events throughout the year
- On the spot rewards as employee recognition
- Snacks and drinks in all offices