Team Assistant – hybrid working!
Exciting financial startup!
Near Liverpool Street
12-month FTC, with the view to convert into a become permanent role
£35-40k per annum
My client is a dynamic and growing company based in the City of London, specializing in financial services with a focus on investments within the legal sector. They pride themselves on their entrepreneurial spirit and dedication to tackling high-value and complex legal matters in an innovative area of legal and financial services.
They are seeking a motivated and detail-oriented Team Assistant to join their small but highly skilled team. This role offers a unique opportunity to take on a variety of responsibilities, supporting legal professionals and contributing to the overall operations of the business.
In return, they offer a collaborative and innovative working environment in a fast-growing business, with competitive compensation and benefits including pension and private medical.
WHAT YOU'LL DO:
Administrative Support:
- File Management: Manage case files using SharePoint, including the organization of large volumes of documents from external data rooms.
- Document Production: Create documents using PowerPoint, Word, and Excel; prepare PDF bundles with Nitro PDF; and type dictation for internal memos and correspondence.
- Data Management: Maintain accurate contact information within our client relationship management system.
- Finance Support: Assist the finance team with monthly accounting tasks.
- Recruitment Support: Aid in the recruitment process, from organizing interviews to handling new starter administration.
- Meeting & Event Coordination: Book venues, organize team social activities, and manage internal meeting room reservations.
- General Administration: Perform general e-filing and other administrative tasks as needed.
Client-Facing Duties:
- Client Support: Welcome clients upon arrival, escort them to meeting rooms, and ensure a professional environment.
- Meeting Support: Circulate Teams invites to external clients, considering different time zones to ensure clear communication.
- Document Execution: Use DocuSign to manage e-signature processes for agreements and documents.
Office Management:
- Vendor Liaison: Coordinate with external service providers to maintain high office standards.
- Office Supplies: Ensure kitchen and meeting rooms are well-stocked and manage food and beverage orders for meetings.
- Guest Pass Coordination: Liaise with building security to arrange guest passes.
WHO YOU ARE:
- 2 years+ Experience working as a Team Assistant in a professional services environment.
- Proven ability to handle high-pressure situations and work efficiently while maintaining accuracy.
- Advanced proficiency in Microsoft Office (Word, Excel, Teams, Outlook).
- Preferred experience with Nitro PDF, Xero, and SharePoint Lists & Forms.
- Exceptional organizational and time management skills.
- Proactive and professional approach to work.
- Strong written communication skills with the ability to tailor content to different audiences.
- Attention to detail, particularly when managing large volumes of information.
- Ability to work independently and as part of a team.
If the above opportunity is of interest to you and you have the desired experience and skillset to be successful in the role, please apply now!
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