Job Title: Administrative Assistant / PA - Arabic and English Speaker
Location: Surrey, On-site (5 days per week)
Pay: £17 - £19 per hour PAYE
Hours: Full-time, 40 hours per week
Contract Type: Temporary Ongoing
Role Overview:
We are looking for a proactive and highly organised Administrative Assistant / PA to join a busy and fast-paced project team. This role is hands-on, offers variety, and will suit someone who can multitask, take initiative, and communicate effectively in both English and Arabic. Strong Microsoft Office skills are essential.
Main Responsibilities:
- Coordinate workspace and furniture arrangements for team members joining or leaving
- Organise visitor passes and manage security clearance processes
- Arrange local transport and taxis for guests and staff
- Act as a point of contact for IT support, assisting with meeting room tech and other technical needs
- Oversee meeting room schedules and catering arrangements, and liaise with food service providers for refreshments and supplies
- Ensure printers and photocopiers are maintained and stocked
- Book business travel and handle associated expense claims
- Maintain accurate records using SharePoint, including leave tracking, IT equipment inventory, catering orders, and correspondence logs
- Perform daily administrative duties using SharePoint, Excel, Word, and DocuSign
- Support documentation and records management as needed
Personal Assistant Responsibilities:
- Act as a key liaison with stakeholders, ensuring clear and effective communication in Arabic and English
- Arrange both domestic and international personal travel for senior staff and their families
- Provide relocation support, including accommodation, schooling, and transport for project team members and their families moving to the UK
- Manage calendars, coordinate stationery orders, and communicate meeting details to ensure day-to-day operations run smoothly
What We Are Looking For:
- Fluent in both Arabic and English - this is a mandatory requirement
- Previous experience in an administrative role, with strong proficiency in Microsoft Office
- Presentable, professional, and an effective communicator
- Self-starter with the ability to act on initiative and manage time independently
- Strong organisational and multitasking capabilities
- Must be comfortable working full-time on-site
- Experience in providing personal assistance and working with international stakeholders is highly advantageous
Please note: The duties outlined above are not exhaustive, and flexibility to support changing project demands is expected.
If your application for this Administrative Assistant / PA role is successful, you will be contacted shortly.
The Administrative Assistant / PA job title and description in this advertisement may differ from the client's official job description/contract. We appreciate your interest in this role. E-Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible.
You can apply with the utmost confidence to E-Personnel Recruitment directly, experts in both Permanent and Temporary Recruitment, and a proud member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry.