We are recruiting for an exciting opportunity for an organised and proactive individual to join our client, a leader in their industry. The primary responsibility of this role will be to manage the day-to-day office operations and provide support to the Senior Team.
- Overseeing the smooth running of the office, including administrative tasks and facilities management
- Handling HR-related matters in collaboration with an external HR agency to ensure compliance and best practices
- Writing and submitting reports on general HR activities
- Managing and maintaining office records, including staff attendance, holiday and sickness leave
- Assisting with recruitment processes, including scheduling interviews, vetting candidates, and issuing employment contracts
- Ensuring office supplies are stocked and office equipment is maintained
- Managing incoming communications, including emails and phone calls, and directing them as necessary
- Coordinating meetings, taking minutes, and distributing them to relevant team members
- Supporting with onboarding new employees, ensuring all documentation is completed and filed
- Acting as the first point of contact for staff with general enquiries or concerns
- Managing office communications, ensuring effective internal coordination between management and employees
- Supporting the reception area during busy periods, absences, or with visitors
- Assisting with other administrative tasks as require
Key skills
- Exceptional verbal and written communication skills
- Excellent organisational and multitasking abilities
- Ability to handle confidential information with discretion
- Proactive approach with a problem-solving mindset
- Willingness to learn and adapt to new office management practices