Finance Controller & HR Administrator (part time)
Thames Valley / WFH flexibility
C£40k (pro rata) plus benefits
Our client is a highly dynamic, award winning Sustainability and Energy business. They are having a real impact in the commercial property environment, helping customers reduce energy usage, save money and radically reduce their environmental impact.
The Leadership & Management Team are respectful of each others' experience and contributions and are now looking for a highly capable FC & HR Administrator to assist the Team by leading the function, reporting into the CEO.
This is a great opportunity for a self-starter, who wants to be part of a dynamic, growing team in a really important business sector. You will have the ability to work flexibly / WFH, whilst contributing extensively to the company objectives and growth plans.
To apply, please submit your CV and I will be in touch should your credentials fit my client's requirements.
JOB DESCRIPTION:
Finance
Control of all financial processes of the company including:
Accounts Payable
- Processing and coding supplier invoices
- Checking approvals
- Payment Processing
- Creating Purchase Orders when required for sending to suppliers
- Track IT subscription invoices
Accounts Receivable
- Creating of customer invoices
- Managing debtors
- Tracking and creating annual subscription invoices
Bank Account Reconciliation
Managing relationship with our accountants
Payroll
- Submitting New Starter forms
- Submitting instructions monthly to raise the payroll and to then check and approve via the portal
- Making salary payments
- Ensuring payment to HMRC monthly
- Managing year end processes
Expenses processing
- Processing expenses submitted by staff
- Approving or questioning where necessary
- Arranging payment
Monthly reporting
-
Control of all month end processes
-
Accruals
-
Prepayments
-
Deferred Income
-
Stock adjustments
-
Variance check
-
Close the month and download Balance Sheet/P&L/Cashflow
-
Create the monthly reports for CEO to present to the board
VAT returns
- Check VAT returns in Xero
- Download and enter any PVA (postponed VAT accounting) statements to the VAT return
- Submit the VAT return quarterly in Xero
Statutory Filings
- VAT
- EMI reporting
- Confirmation Statements
- Other statutory filings
Cashflow
- Update the weekly cashflow to enable management of funds
Annual Accounts
- Provide details to our accountants to enable them to produce our annual accounts
- Co-ordinate the reporting for claiming of R&D tax credits
HR
Assist in the administration of the HR function, with advice/assistance from our advisors
- Staff Records
- Policies, Staff Handbook
- New Starters - offer letters/contracts (when required) and ensuring all requirements are met for a new joiner
- Leavers - assistance with offboarding
- Annual leave tracking
- Sick leave tracking and admin
- Manage offering salary sacrifice pensions to staff
- Manage administration of a company car
Miscellaneous
Work with the CEO, Board and management team to provide administrative support where needed.
- Administration work involved in the fundraises where necessary, including filings
- Manage the Order to Cash Sheet across the different disciplines
- Manage the stock requirements in conjunction with Customer Success
- Attend Management Meetings to be able to assist in a wider role
Requirements
- Qualified/QBI Finance Manager or similar
- Comfortable to work without supervision
- Ideally SME type background, where you are used to dealing with the entire finance process
- Use of Xero, or similar cloud accounting platform
- Willing to be flexible, and a true team player within the company