Legal Secretary
Based: Christchurch
Salary: DOE
Our client is looking for an experienced Legal Secretary to join their busy team in Christchurch.
The ideal candidate will come from any legal sector as they are open to background. You will have accurate and fast typing coupled with excellent organisational skills. You will offer excellent customer service and support the fee earners using your initiative.
Main Tasks and Responsibilities:
- Acting as the first point of contact for the department with people from inside and outside the firm.
- Screening telephone calls, enquiries and requests, and handling them when appropriate
- Monitoring voicemails and taking any telephone messages in the Fee Earners' absence
- Organising and maintaining diaries and making appointments.
- Dealing with Free Consultation enquiries, collecting information and arranging appointments
- Dealing with correspondence and writing letters on behalf of the Fee Earners.
- Organising and prepping Fee Earners for any meetings and providing refreshments where required.
- Dealing with incoming emails, faxes and post, and recording these on Visual Files.
- Producing any documents, reports, correspondence etc as required, dictated or otherwise
- Producing invoices and reporting billed figures to the Fee Earners
- Ensuring client files are kept up to date, filing all documentation etc
- Assistance / cover for other secretaries, as required
- Occasional support on miscellaneous projects or for other senior staff if time permits
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