HR Assistant
- £15.48 per hour
- Location: Swindon, Hybrid Working
- Duration until December 2024 and possibly maybe extended
We are looking for a proactive HR Assistant to join our client and provide high-quality administrative support. This role is the first point of contact for a range of customer queries and is essential in handling HR processes for selected business units. If you have a passion for HR and thrive in a dynamic environment, we encourage you to apply.
Day to Day of the role:
- Manage the HR Team's group inboxes, responding to queries and flagging issues to relevant parties.
- Resolve queries effectively without the need for escalation.
- Take ownership of day-to-day HR administration for assigned business units.
- Act as a confident and proactive first point of contact for employees and external partners.
- Draft contract variation letters and track the documentation process.
- Maintain the HR system, ensuring employee details are accurate and up-to-date.
- Review and improve administrative processes for efficiency.
- Handle the starter and leaver processes, including scheduling meetings and updating HR systems.
- Complete reference requests and acknowledge employee resignations using standard templates.
- Produce periodic and ad-hoc reports as required.
- Provide general administrative assistance, including managing records and scheduling.
- Support the training of new team members and undertake ad-hoc projects as directed.
Required Skills & Qualifications:
- A-Level education or equivalent experience.
- Strong experience as a first point of contact for a busy team.
- Experience in handling high volumes of email and telephone communication.
- Proven administrative support experience in a high-volume environment.
- Ability to work with multiple partners and manage multiple deadlines.
- Experience in diary coordination, preferably via MS Outlook.
- Data entry and record maintenance experience for audit purposes.
- Experience in a confidential environment and a change/process-led environment.
Desirable:
- HR environment experience and familiarity with starter/leaver processes.
- Exceptional administration and self-organisation skills.
- Active listening skills and strong attention to detail.
- Excellent interpersonal skills, including tact and discretion.
- Proficiency in IT applications including MS Office, Outlook, and HRIS (Workday).
Benefits:
- Flexible working arrangements to support work-life balance.
- Opportunity to work in a dynamic and innovative environment.
- Exposure to a variety of HR functions and processes.
For further information please apply or call Reed and ask for Megan Douglas