Role: Facilities Administrator
Location: Long Marston, Warwickshire
Duration: 3–6-month temporary contract
Start date: ASAP
Pay rate: £15.30 per hour
About the role
The Facilities Administrator will play a crucial role in overseeing the smooth operation and maintenance of our clients facilities. This role requires a unique blend of administrative skills and financial acumen to manage budgets, track expenditures, and ensure cost-effective solutions. The ideal candidate will be a detail-oriented professional with a strong background in finance, excellent organisational abilities, and a proactive approach to problem-solving.
Responsibilities
- Maintain and inspect all office facilities daily, ensuring good repair and regular maintenance.
- Address and escalate office-related health and safety issues.
- Manage and ensure a steady supply of stationery and consumables.
- Test fire alarms and emergency lighting, recording results and reporting defects to the Facilities Manager.
- Support and manage site events, coordinating with various stakeholders and ensuring all necessary items are prepared.
- Help manage essential services (maintenance, cleaning, catering, waste disposal, recycling), acting as first-line support and escalating as needed.
- Oversee financial processes, ensuring customer invoicing, credit control, and utility payments are accurate and timely.
- Track site expenditures and manage budget oversight.
- Raise requisitions for Purchase Orders in line with company processes.
- Manage supplier procurement and receipting.
- Coordinate payroll timesheet inputs for all staff on site.
- Update safety boards and insurance certificates.
- Conduct fire alarm and emergency exit light checks.
- Ensure fire extinguishers are serviced per safety regulations.
What skills, qualifications and qualities do I need to be successful?
- Financial management, including managing invoicing
- Ability to work confidentially on own initiative
- Excellent written and oral communication
- Strong attention to detail
- Well organised and able to prioritise
- Excellent people management skills
If you are interested in this role please ‘APPLY NOW' with your most up to date CV.
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