Finance and Operations Coordinator
Location: City Of London (Aldgate East)
Salary: £30,000 - £45,000 (Depending on experience)
Established in 2010, our client has become a leading global provider of SAP professionals with a commitment to delivering exceptional service. The company operates in the recruitment industry in the "Tech sector" company dedicated to mission statement "To link organisations with the best SAP talent". They are committed to excellence, innovation, and integrity in all aspects of their operations. The team is passionate about SAP Recruitment and strives to make a positive impact on their community and clients.
This role involves a high degree of administration; however, offers exposure into many elements of the business. Has prospects to take on more responsibility in future and grow with the company.
The Role
The Finance & Operations Coordinator is responsible for aiding the financial operational functions of the company. Support the business and team members with a detail-oriented approach. This role involves a mixture of monetary oversight, administrative support, and operational management to guarantee the smooth running of the company. This position is 50% Finance and 50% Operational.
The Finance & Operations Coordinator will be responsible for managing and optimizing the CRM system to improve customer relationship management and support the finance department's goals. Duties will include maintaining the CRM database, analysing customer data, and collaborating with various departments to ensure the CRM system meets the organization's needs.
Key Responsibilities
Financial Management
- Administration of all Finance elements for invoicing.
- Managing timesheets.
- Creation of client and candidate invoices.
- Credit Control.
- Point of Contact for all contractors and clients
- Creation of Payments (payroll, contractor, and operational payments).
- Financial reports management (P&L, VAT, Payroll, Invoice Finance).
- Accurate and timely entry of invoices and financial transactions into Xero accounting software.
- Xero accounting software literacy.
- Point of contact with external accountants and financial providers.
- Maintain accurate and up-to-date financial records.
- Support the annual audit process and liaise with external auditors as required.
Operational Support
- Oversee day-to-day operational activities to ensure efficiency and effectiveness.
- Coordinate office management tasks, including supply ordering, equipment maintenance, and facility management.
- Coordination of company events i.e. (X Mas Parties, incentives, team building etc).
- Point of contact with 3rd party vendors.
- Support in delivery of values, key statements.
- Supporting group expansion plans (international offices, new entities etc.)
Compliance and Risk Management
- Contract (creation of candidates, client's contracts.)
- Documentation (storing and maintaining client specific processes.)
- Ensure compliance with financial regulations and internal policies.
HR
- Managing induction for new employees.
- Managing all administration of employees.
Database & Systems
- Becoming SME on internal CRM system.
- Integration with other potential systems.
- Cleansing of data.
- Training to new staff on CRM and other systems.
Sales
- Prepare monthly management reports for appraisals.
- Sales support for recruitment (Job Postings).
- Onboarding point of contact for new contractors assigned to projects.
- Point of contact for clients regarding continuation of commercial relationships.
- Reporting of company metrics.
Marketing
- Maintaining all company social media platforms i.e. (LinkedIn, twitter & Instagram).
- Maintaining the company website.
Skills and Qualifications
- Bachelor's degree in finance, Accounting, Business Administration, or a related field.
- Minimum of 1-2 years of experience in finance or operations roles.
- Experience with financial software and tools (e.g., Xero, QuickBooks, Timesheet Portal)
- Strong analytical and problem-solving abilities.
- Excellent organizational and multitasking skills.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Attention to detail and high level of accuracy.
- Detail-oriented and highly organized.
- High standards in their output and production
- Integrity and confidentiality.
- Proactive and self-motivated.
- Flexible and adaptable to changing priorities.
- Previous experience in a similar industry is a strong advantage (recruitment or other time and material industry)
Benefits
- Vitality private health plan
- Future promotion possibilities as company scales
- Company incentives
- A vibrant sales working environment.
If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.