We have been engaged exclusively for a superb firm in Edinburgh city centre
Client Details
A leading professional firm
Description
- Maintaining appropriate tools, systems and processes throughout the life cycle of a programme or event to support their effective delivery
- Scheduling and organising event/programme related meetings, generating agendas, maintaining and distributing meeting minutes where required and capturing actions without guidance
- Liaising as appropriate with counter-parts in key partner organisations and with speakers, including organising travel and monitoring expenses where appropriate
- Assisting in the drafting, formatting, and checking of event & programme documentation including invitations, programme brochures, online event advertisements and news articles
- Producing and keeping up to date our events database
- Monitoring expenditure on events
- Typing up documents, proposals and preparing other client documents
- Extensive diary management
- Meet and greet clients and candidates visiting the office, including preparing tea/coffee for meetings and arranging in-house catering as required
- Acknowledging and logging speculative files
- Answering the phone/taking and forwarding messages
- Using and upkeeping our database system in line with GDPR and company guidelines
- Other general administration and secretarial support
Profile
- be collegiate, reliable and able to work to tight and short notice deadlines and be able to roll your sleeves up and help out as necessary within the team
- have a keen eye for detail to ensure all tasks are completed correctly without mistakes
- be data savvy and organised - quick with data and numbers
- be a good communicator, both verbally and written
- be able to work in a multi-disciplinary, dynamic and pacey environment
- be good at multi-tasking, well organised and be able to cope with ambiguity/have the ability to pivot quickly
- enjoy working independently and as part of a team and be able to manage/prioritise workload while keeping everyone up to date on progress
- be willing to learn and help others to learn
- have strong experience in Microsoft Office applications particularly word and excel
Job Offer
Excellent benefits
Hybrid working
Bonus
Much more!