Pertemps are recruiting for a Personal Assistant to join Plymouth City Council on a temporary basis, initially until August 2024.
As the Personal Assistant you will provide an excellent professional assistant service to Senior Officers, ensuring that all activities and functions provided are efficient and effective.
You will also be required to:
Maintain and manage digital diaries.
Arrange and coordinate meetings and events on behalf of Senior Officers.
Ensure all information, briefings and advice is available prior to scheduled commitments, including presentations, agendas, reports, minutes and action points.
Attend meetings as required to take minutes, notes and/or action points, and ensure minutes are completed and circulated.
In discussion with Senior Officers, and stakeholders schedule, coordinate and organise work/activities/meetings/events.
Respond to correspondence, emails and telephone calls as required, some of this may be on behalf of the Senior Officers.
Follow up on incoming issues and concerns to seek resolutions from relevant officers.
Liaise with internal and external organisations and with individuals such as Chief Executive, Leader of the Council, Directors, MPs' offices, Lord Mayors Office, Police Authority, NHS, military, judiciary etc.
Proactively provide suggestions to the team on measures to improve the service in terms of efficiency, customer experience and best practice supporting a continuous improvement ethos
Undertake other duties appropriate to the grade of the post.
Monday - Friday 9:00am - 5:00pm
Until August initially
Based in central Plymouth
£12.80
The successful candidate will have
Demonstrable administrative experience with an understanding of office procedures
Experience of providing an effective and efficient customer service to both internal and external customers in line with policies and procedures
Experience of working within a team.
Experience of organising meetings and of producing the resulting notes, actions points, minutes and reports.
Experience of planning priorities and working to tight deadlines Desirable experience
Experience of directly supporting a senior officer or Member as a Personal Assistant or Secretary.
Please APPLY today or contact Chelsea Goodman in the Pertemps Plymouth office