Accounts Assistant - 1 day per week
Victoria
£6000 pro rata
Part-Time contract - 6-months
1 day per week (preferably a Tuesday in the office)
The Accounts Assistant supports the Finance Manager, employees, Members and suppliers by providing a timely and effective accounts service.
Key Responsibilities as Accounts Assistant:
Sales Ledger
- Assist the Finance Manager in collection of event debts initially by email then by phone. Update the CRM with progress (Dynamics 365).
- Assist the Finance Manager in issuing the membership renewal invoices in Glue Up (a membership software) ensuring the transactions are correctly synced to Xero. Update Monday.com with renewals progress.
- Monitor payments of membership invoices and advise when become overdue.
- Respond to member queries i.e. copy of invoices.
Purchase Ledger
- Process supplier invoices and credit notes. Paperless process using Adobe DC. Enter invoices into Xero using correct nominal, and VAT code. Obtain approval from relevant manager and prepare for payment.
- Reconcile supplier statements and respond to supplier queries
- Process employee expense/credit card claims including input into Xero using correct nominal and VAT code.
Nominal Ledger
- On a weekly basis reconcile bank account. Allocating payments in Xero. (These will automatically get updated in Glue Up)
- On a weekly basis reconcile the Stripe accounts (1 in Glue Up 1 in Xero)
- Advise when monthly payments from Stripe have failed.
Other responsibilities:
- Supporting Finance Manager on ad-hoc tasks
- If time allows Supporting Finance Officer on ad-hoc tasks
Key Requirements:
- Part Qualified AAT, ACCA or equivalent (desirable)
- Xero is essential
- Excellent IT software skills, particularly Xero, Sage, Excel and Word.
- Excellent interpersonal skills and customer service skills
- Experience in using Microsoft Dynamics 365 (desirable)
- Experience in using Glue Up (desirable)
- Excellent organisational skills and attention to detail
- Ability to work collaboratively as well as on own initiative
- Ability to deal with a variety of different pressures and activities at the same time
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.