A global finance and business advisory company has a new opportunity for a PA to CEO. They operate a hybrid working pattern, working remotely up to two days and coming into the office three days per week. You will provide a high level of administration support to the chief executive and other colleagues in the executive office, as required. The company have a wonderful company culture with lovely offices based near Tower Bridge.
Responsibilities:
- Acting as a first point of contact: dealing with correspondence and phone calls.
- Managing diaries and organising meetings and appointments.
- Booking and arranging travel, transport and accommodation.
- Reminding the CEO of important tasks and deadlines and diary management.
- Typing, compiling and preparing minutes, reports, presentations and correspondence.
- Implementing and maintaining procedures/administrative systems.
- Liaising with staff, suppliers and clients.
- Collating and filing expenses.
- Conducting research on behalf of the CEO.
- Organising the CEO's personal commitments including external committees, meeting preparation, booking lunches/ dinners and travel.
- Assisting in the management of the intranet and website, Working Groups and Special Interest Groups (SIGs), as required.
- Sending out invoices and following up with overdue balances
- Supporting our client's communications and marketing efforts
- Publication distribution
- Ordering gifts, stationery supplies and other equipment
- Assisting in the administration of membership activities
- Supporting the effective management of information and data about member firms on executive office IT systems
- Participating and taking minutes in staff meetings
- Processing supplier invoices for the Executive Office
- Other support duties as required
Skills & Experience:
- Previous PA/Administrator support experience (essential)
- Experience working in a professional services environment in an administrative role (desirable)
- The ability to relate to a geographically dispersed, multicultural membership with limited face-to-face contact
- The ability to convey a professional image through writing
- A professional, service-oriented attitude
- Very proactive
- A high level of IT literacy, including Office 365, Excel, Word, PowerPoint
- Excellent written and verbal communication skills
Benefits:
- 20 days holiday rising with length of service and/or promotion
- Additional 3 days holiday given to be taken over the Christmas period
- Season ticket loan
- Life assurance
- Enhanced Maternity and Paternity
- Private health care cover at discounted rates
- Employer contributions to pension after one year
- Subsidised corporate gym membership
- Store discounts