P2P Support Officer (Catalogue and Pricing)
Salary & Grade: EO, £25,976 - £30,264 (National), £27,722 - £32,505 (Outer), £29,737 - £34,453 (Inner)
Location: UKHSA Site - Hybrid working
Type and term of contract: Permanent contract
We are looking for a Support Officer to assist with the Catalogue and Pricing processing within the Procure-to-Pay Team, which is part of the Financial Operations Directorate within UKHSA.
The Caalogue and Pricing team have responsibility for two main functions in UKHSA. The first being the processing of price variances from various internal and external sources, ensuring goods are delivered in a timely manner for lab work and invoices paid promptly. Secondly, is the managing, administration, and analysis of supplier catalogues. This involves working closely with the wider business to promote best value for business users.
Financial and reporting experience together with excellent verbal and written communication skills are essential for this role.
Location
The UK Health Security Agency (UKHSA) operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London). Specialist or regional roles will be based at the appropriate UKHSA site. For certain roles, some additional flexibility may be possible, which will be agreed upon with the hiring manager based on individual requirements and business needs.
As the P2P Support Officer main responsibilities will include:
- Reviewing, analysing, and presenting spend data and loading approved supplier electronic catalogues
- Maintenance of Contract and Blanket Agreements on the Purchasing module
- Reviewing invoices on price hold and reconciling and checking against order lines
- Respond to supplier queries, including price queries and end user knowledge- based information requests
- Process and update requisitions and orders raised within the self-service procurement system (Oracle Fusion) for goods and services. Ensure they are properly authorised and placed with the appropriate supplier, checking where active agreements exist, seeking guidance from the Contract Managers as required
- Collect and collate business data as required to provide information for management reports
- Ensure good working relationships are created with colleagues, customers and suppliers at all levels
- Provide customer support using multiple email boxes, call logging system and telephone systems
Essential Criteria:
It is important through your application and Statement of Suitability of 750 words that you give evidence and examples of proven experience of each of the essential criteria (for full details of all essential criteria please refer to the attached job description):
Essential
- The successful candidate will have knowledge, experience or skills including:
- Intermediate level for use of Microsoft excel and word
- Experience within finance and working with financial data and records
- Excellent written and verbal communication skills
- Experience of working with an Oracle (or similar ERP) financial accounting system
- Attention to detail and ability to prioritise the completion of high volumes of tasks
Desirable
- Comprehensive understanding of a P2P process
- AAT or equivalent qualification
- Proven ability to analyse and present financial data
Selection process details
STAGE 1 - APPLICATION & SIFT:
You will be required to complete an application form. This will be assessed in line with the full list of essential criteria as detailed in the attached job description - please do provide evidence of how you meet this.
If you are successful at this stage, you will progress to an interview.
STAGE 2 - INTERVIEW
This post will involve an interview via MS TEAMs.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.
Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).
You will also be asked to provide information within the 'Employer/ Activity history' section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.
The Success Profiles framework will be used to assess and recruit the most suitable candidate. The following behaviours will be used at the interview:
- Changing an Improving
- Making Effective Decisions
- Communicating and Influencing
- Delivering at Pace
Expected Timeline:
Advert close: 23:55hrs on 14th August 2024 - unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Interviews: TBC
Please note these dates could be subject to change.