Looking for an office administrator to join a fast-growing business to assist in the day to day running of the office.
Client Details
A busy law firm in Guildford
Description
- Ensuring emails received into central inboxes are saved to the correct files and/or forwarded to the correct departments.
- Handling incoming post by scanning, saving to the relevant case files and filing for storage.
- Handling outgoing post.
- Providing helpful telephone reception and assistance for clients and other callers.
- Assisting with other administrative office tasks.
- Main point of contact for reception, car passes, meetings and room bookings.
- Acting as the first point of contact for incoming telephone calls.
- Attending to incoming emails and saving to the correct files.
- Processing instructions received from clients via Lovetts' web portal.
- Identifying conflicts of interest from incoming instructions.
- Handling incoming post, scanning and saving to correct files.
- Filing documents that have been dealt with.
- Checking and dispatching outgoing post.
- Booking solicitor advocates for hearings.
- Stationary orders.
Profile
- Ability to prioritise work.
- Mathematical and basic accounts.
- Diary control and record keeping.
- Ability to organise.
- IT literate in all Microsoft programmes.
- Accurate typing skills.
- Ability to work within a team.
- Good communication skills.
- Experience of office management in a small organisation.
Job Offer
- Quarterly bonus
- Regular staff events
- Employee benefit programme