Job Summary
The Finance and Administration worker will be for providing financial and administrative support for the whole organisation. This role involves the upkeep of office systems maintaining financial records and dealing with all financial transactions throughout the organisation, calculating and processing monthly payroll, maintenance of employment records, answering phone calls and assisting with attaining set quality standards.
Main Duties and Responsibilities
- Collate and process timesheets, sick forms, annual leave forms, travel expenses and pager forms for the production of monthly payroll. Cross reference appropriate forms and update employment records accordingly
- Prepare contracts of employment and amendment to contracts as required and update employee records accordingly
- Prepare agendas for monthly management meetings, take and produce accurate minutes and circulate all related papers
- Prepare all necessary documentation relating to the Annual General Meeting, arrange the venue, speakers, refreshments and invitations.
- Completion of Annual Returns, Questionnaires etc as required
- To answer incoming calls
- Provide cover for other team members when required for example sickness and holidays
- Provide administrative support for employment sub groups including preparation and distribution of application packs in accordance with current practice and procedure
- To work within Health and Safety Guidelines
- To attend meetings of workers and management (this may include evening meetings)
- To attend and minute Multi Agency Risk Assessment Meetings as necessary
Finance
- To formulate the budget for NWAL annually in advance in liaison with the Team Leader, Treasurer and NWAL management
- To provide monthly reports to management on financial performance against budgets
- To maintain accurate records of all financial transactions for Nottinghamshire Women's Aid Ltd in conjunction with other finance and admin workers
- To prepare bills for payment and enter onto QuickBooks accounting software. Organise cheque signatories to sign cheques
- To chase payments that have been delayed and to liaise with agencies/funders on financial matters
- To assist the Team Leader in the preparation of the end of year, reports and financial statements for annual audit
- To administer and balance the petty cash system, and reconcile bank accounts
- To maintain a register/inventory of items purchased for NWAL for accounting purposes
- To provide progress and details of financial expenditure for end of project reports to funding bodies
- Carry out monthly payroll for all staff members on Moneysoft payroll.
Working Hours
Tuesday - Friday, 9am - 5pm
Pay rate
£12.11ph, temp to perm
Skills:
quick books, bank reconcilation, payroll
Keywords:
quick books, bank reconcilation, payroll, finance admin, finance administrator